Administrative Lead

ROLE SUMMARY
In this role of Administrative Lead, you will be responsible for the day-to-day administrative and business support to assigned managers and colleagues, helping our staff focus on advancing Pfizer Vaccine R&D (VRD) portfolio. This role requires interfacing with multiple stakeholders at all levels of research and development organizations internally and at times externally. You will have the opportunity to partner with other administrative staff members in a team-oriented approach including providing backup coverage as appropriate.
You must be able to perform duties with a high level of professionalism and minimal supervision. The role requires an ability to prioritize and work independently yet be a team player, with a willingness to learn new capabilities. You will be handling multiple demands and priorities simultaneously. In this position you will provide excellent computer support leveraging a high level of proficiency in various computer systems.
ROLE RESPONSIBILITIES

• Maintains calendars; makes travel arrangements, schedules routine meetings, and completes expense reports for senior leaders
• Provides coordination, oversight, archiving for Vaccines Clinical Research Committee
• Organizes meetings and visits (agenda, reservations, logistics), ensuring appropriate collection, generation, compilation and distribution of meeting materials
• Orders office supplies and arranges procurement of other departmental requirements. May manage relationships with vendors or service providers
• Creates, edits, and formats written material such as presentations, spreadsheets, and documents
• Develops and provides training on Pfizer's administrative procedures and processes
• Competent in the use of business technologies required for the efficient conduct of meetings, including scheduling and running of teleconferences, videoconferences and face to face meetings
• Skilled in more advanced Business Technology tools and tasks such as developing and customizing Microsoft Office templates, maintaining departmental intranet sites, generating, analyzing and reporting survey money data
• Assists manager with coordinating interviews and logistics as needed.
• Manages logistical onboarding and off boarding for onsite and regional staff including contractors (e.g. systems and equipment)
• Maintains departmental online storage folders and distribution lists
• Actively administrates all assigned projects, implementing innovative alternatives to ensure achievement of desired outcomes. Provides advice and guidance to other administrative staff
• Generates reports and analyses as required
• Interacts with line/zone colleagues in a constructive, professional way to process requests and deliver a wide level of service. Builds a good working relationship with colleagues at all levels in all departments/lines. Represents VRD in cross functional teams as required
• Responsible for independent work output and managing workload allocation and prioritization for VRD administrative pool. Takes personal responsibility for quality of work that impacts supervisor/department/line. Is aware of/can anticipate consequences of own actions
• Independently identifies problems or issues and implements remedial actions
• Other responsibilities/projects based on group needs

BASIC QUALIFICATIONS

• High School diploma required
• Minimum 6 years administrative experience
• Excellent verbal and written communication skills. Highly proficient command of English language, grammar and basic applied business math are required

PREFERRED QUALIFICATIONS

• Associate or bachelor's degree preferred

PHYSICAL/MENTAL REQUIREMENTS

• Demonstrated working knowledge and skills regarding general administrative functions: telephone, e-mail etiquette, MS Office, internet, expense reporting, travel arrangement, supply/equipment ordering
• Working knowledge and experience in supporting R&D executives and teams preferred
• Exemplary time management and prioritization skills. Ability to multitask in fast paced dynamic environment while demonstrating resourceful positive attitude and superior work ethic
• Strong sense of urgency and efficiency in completing work. Demonstrated ability to complete complex assignments independently, with high quality and speed, and superior problem-solving skills
• Ability to handle sensitive and confidential matters discretely and ensure confidentiality is maintained

NON-STANDARD WORK SCHEDULE, TRAVEL OR ENVIRONMENT REQUIREMENTS

• none

NON-STANDARD WORK SCHEDULE, TRAVEL OR ENVIRONMENT REQUIREMENTS
None
Additional Information:

• Work Location Assignment: On Premise
• Last Day to Apply: April 18, 2026

The salary for this position ranges from $33.12 to $55.19 per hour. In addition, this position offers eligibility for overtime, weekend, holiday and other pay premiums depending on the work schedule and the Company's policies. We offer comprehensive and generous benefits and programs to help our colleagues lead healthy lives and to support each of life's moments. Benefits offered include a 401(k) plan with Pfizer Matching Contributions and an additional Pfizer Retirement Savings Contribution, paid vacation, holiday and personal days, paid caregiver/parental and medical leave, and health benefits to include medical, prescription drug, dental and vision coverage. Learn more at Pfizer Candidate Site - U.S. Benefits | (uscandidates.mypfizerbenefits.com). Pfizer compensation structures and benefit packages are aligned based on the location of hire. The United States salary range provided applies only to the United States - New York - Pearl River location.
Relocation assistance may be available based on business needs and/or eligibility.
Candidates must be authorized to be employed in the U.S. by any employer.
U.S. work visa sponsorship (such as TN, O-1, H-1B, etc.) is not available for this role now or in the future.
Sunshine Act
Pfizer reports payments and other transfers of value to health care providers as required by federal and state transparency laws and implementing regulations. These laws and regulations require Pfizer to provide government agencies with information such as a health care provider's name, address and the type of payments or other value received, generally for public disclosure. Subject to further legal review and statutory or regulatory clarification, which Pfizer intends to pursue, reimbursement of recruiting expenses for licensed physicians may constitute a reportable transfer of value under the federal transparency law commonly known as the Sunshine Act. Therefore, if you are a licensed physician who incurs recruiting expenses as a result of interviewing with Pfizer that we pay or reimburse, your name, address and the amount of payments made currently will be reported to the government. If you have questions regarding this matter, please do not hesitate to contact your Talent Acquisition representative.
EEO & Employment Eligibility
Pfizer is committed to equal opportunity in the terms and conditions of employment for all employees and job applicants without regard to race, color, religion, sex, sexual orientation, age, gender identity or gender expression, national origin, disability or veteran status. Pfizer also complies with all applicable national, state and local laws governing nondiscrimination in employment as well as work authorization and employment eligibility verification requirements of the Immigration and Nationality Act and IRCA. Pfizer is an E-Verify employer. This position requires permanent work authorization in the United States.
Pfizer endeavors to make www.pfizer.com/careers accessible to all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process and/or interviewing, please email [email protected] . This is to be used solely for accommodation requests with respect to the accessibility of our website, online application process and/or interviewing. Requests for any other reason will not be returned.
Administrative