Administrative Assistant I

Core Laboratories is the Reservoir Optimization Company™

Core Laboratories Inc. is a leading provider of proprietary and patented reservoir description and production enhancement services and products used to optimize petroleum reservoir performance. The Company has over 70 offices in more than 50 countries and is located in every major oil-producing province in the world. We are well-positioned to serve the growing needs of the energy transition while continuing to fulfill the demand for reliable and affordable energy sources like crude oil and natural gas. Our services, products, expertise, and innovations will continue to be essential as our clients meet the growing demand for energy globally. For more information, visit https://www.corelab.com

At Core Lab, our values matter: Safety, Honesty and Integrity, Customer Focus, Building Trust, and Employee Development. We regard our employees as our greatest asset. We believe that identifying, attracting, developing, and retaining talent are significant actions because our people are so important.

• Receives all incoming mail for dating, sorting and delivering to appropriate supervisory or office personnel.
• Answers, screens and directs telephone calls to the supervisor; takes clear and complete messages as required.
• Reviews and ensures timely receipt of revenue reports, budgets, flash reports, expense accounts, accident reports, safety records, safety meeting reports, customer contact reports, employee time records, and other administrative documents as assigned by the supervisor.
• Resolves minor administrative issues with Facility Managers as delegated by the supervisor.
• Assists in training, overseeing and reminding designated Facility Managers and local Clerks in administrative reporting requirements.
• Is proficient in operating administrative computer programs, including Microsoft Word, Excel, and Power Point programs.
• Manages and distributes mail, company documents, policies, procedures, and announcements; makes copies of documents as required.
• Maintains an up-to-date customer and office location contact list in a legible, organized format.
• Maintains and keeps confidential all administrative and safety files to ensure the prompt access of information as requested by the authorized clients, supervisors or other authorized personnel.
• Assures that office supplies are maintained at a sufficient operating level.
• Assists with special projects or work assignments as required by the supervisor.
• Must be ready to accept job assignments as directed by the supervisor. 
• Overtime must be worked as required.
• Attendance at monthly safety meetings in the location office may be required.

• High School diploma or equivalent required
• Two years of experience preferred

• Excellent analytical, problem-solving, and decision-making skills.
• Polished communication, presentation, and interpersonal skills.
• Experience with generation of invoices and submission of invoices to client e-portals an advantage.
• Skilled in setting and managing priorities to meet tight deadlines.
• Excellent follow-up and time management skills.
• Proficient in Microsoft Office applications.

Core Lab is an equal opportunity employer and is committed to creating an inclusive environment for everyone. Employment decisions are made without regard to race, color, religion, sex, sexual orientation, gender identity, citizenship, national origin, age, genetic information, disability, protected veteran status, or other characteristics protected by law.

OTHER INFORMATION (US ONLY)

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• The employee may be asked to lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds.  Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• This position resides within a normal office working environment. The noise level in the work environment is usually moderate.

Core Laboratories, including all of its affiliated and related entities, is an equal opportunity employer and is committed to creating an inclusive environment for everyone. Employment decisions are made regardless of characteristics including, but not limited to, race, color, sex, sexual orientation, gender identity, national origin, age, disability, religion, genetic information, protected veteran or uniformed service member status, and any other characteristic protected under applicable law.