The Role
Provides administrative and clerical support to departments and directors, including document management, filing, tracking, scheduling, correspondence, meeting coordination, reception, database updates, reporting, supplies, and expense support. The role maintains project records according to corporate, industry, and regulatory standards, responds to document inquiries, and helps improve document management processes. This is a one-year limited-term position requiring work in the London office.
Summary Generated by Built In
Provide administrative support and assistance to the department and/or Director to facilitate efficient operation according to project, corporate, industry and regulatory guidelines and standards. Responsible for the day-to-day management of paper and electronic documents including review, tracking, scanning, filing, and document/file maintenance and retrieval. May need to provide assistance to the department and/or Director for appointment/meeting/travel scheduling, preparation of documents, presentations, correspondence, meeting minutes and/or agendas. May be required to support the Office Coordinators in the monitoring or processing of divisional supplies, equipment, staff absences and/or budget expenses. May be required to provide reception services (phone, e-mail and visitors), general clerical services.
Project Support
- Assist functional group to maintain paper and electronic document management, ensuring all documents are reviewed, entered, tracked and filed in accordance with project, corporate, industry and regulatory guidelines and standards.
- Provide information and/or documents to project teams when requested on a timely basis, facilitating the completion, authorization and/or distribution of project related documents, supplies and/or contracts
- Provide input regarding and contribute to the improvement of ongoing document management processes and systems to facilitate the efficient operation of the department.
Corporate Administrative/Clerical Support
- Provide support and/or activity coordination for divisional support services; address, redirect and/or provide follow up for inquiries (phone, e-mail, correspondence); coordinate visits/meetings; travel, records, document, data and file maintenance.
- Updating and maintaining document tracking databases, preparing reports, and responding to document inquiries.
Qualifications
- Applicants should have a minimum of a high school diploma with one to three years of related experience or a one-year college advance diploma/degree in a relevant field of study with continuing training and experience.
- Attention to detail
- Proficiency in Microsoft suite of products
- Proficiency with electronic file management (saving, transferring, and emailing video files; updating and granting viewing permissions, etc.)
- Must be able to work in the London office
The successful candidate must exhibit the following skills:
*Accommodations for job applicants with disabilities are available upon request
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Skills Required
- High school diploma with one to three years of related experience
- One-year college advanced diploma or degree in a relevant field of study with continuing training and experience
- Attention to detail
- Proficiency with Microsoft Suite products
- Proficiency with electronic file management, including saving, transferring, emailing video files, and managing viewing permissions
- Ability to work in the London office
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The Company
What We Do
From 1986 to 2020 we operated as Robarts Clinical Trials and built a strong foundation in the medical research community. In 2020, we became Alimentiv but retained our commitment to clinical trials, medical imaging, and precision medicine for GI-related ailments.
