The Role
Oversee daily office operations, maintain accurate and confidential records, prepare Excel reports, coordinate executive meetings and calendars, manage professional communications, and support cross-functional workflows with HR, Finance, and Operations.
Summary Generated by Built In
Administrative Executive
Role Overview
We are seeking a highly organized and proactive Administrative Executive to serve as the operational backbone of our office. This role is critical in ensuring smooth day‑to‑day business functions, supporting leadership, and maintaining a professional, high‑efficiency workplace environment.
Key Responsibilities
- Office Operations: Oversee day-to-day administrative functions to ensure maximum workplace efficiency and professional standards.
- Data & Record Integrity: Manage and audit company files, records, and confidential documents to ensure data accuracy and security.
- Reporting & Analysis: Execute advanced data entry and generate analytical reports using Microsoft Excel for leadership review.
- Executive Coordination: Lead the scheduling of high-level meetings, corporate calendars, and cross-departmental activities.
- Stakeholder Communication: Serve as the primary point of contact for professional email correspondence, calls, and internal announcements.
- Cross-Functional Synergy: Partner with HR, Finance, and Operations departments to streamline reporting, scheduling, and documentation workflows.
Key Requirements
- Education: Bachelor’s degree in Business, Management, or a related field.
- Tech Skills: Mastery of MS Office 365 (Excel/Word) and Google Workspace.
- Communication: Exceptional verbal and written skills for professional stakeholder interaction.
- Organisation: Proven ability to multitask and prioritise high-pressure tasks independently.
- Discretion: High level of integrity and confidentiality when handling personnel or financial files.
Work Schedule
Hours: 10:00 AM – 7:00 PM
Flexibility: Occasional support may be required outside standard hours for critical deadlines or office events.
Who We’re Looking For
- Proactive Problem-Solver: Someone who anticipates office needs before they become issues.
- Detail-Oriented: A professional who can manage complex data without losing accuracy.
- Professional Presence: Skilled in managing stakeholders and representing the office culture.
- Growth Mindset: Adaptable, resilient, and eager to take on increasing responsibility.
Skills Required
- Bachelor's degree in Business, Management, or a related field
- Mastery of Microsoft Office 365, including Excel and Word
- Proficiency with Google Workspace
- Exceptional verbal and written communication skills
- Ability to multitask and prioritize high-pressure tasks independently
- High integrity and confidentiality when handling personnel or financial files
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The Company
What We Do
UniAthena is a global online learning platform offering flexible, self-paced education through free short courses, professional certifications, diploma programs, MBA and master’s degrees, doctoral programs, and other internationally relevant qualifications. Its mission is to make quality education accessible and affordable for learners worldwide, with academic programs and credentials offered through partnerships with accredited and globally renowned universities and professional qualification bodies.
