The Role
Provides clerical and data management support through high-volume data entry, document and file maintenance, inventory tracking, confidential information handling, and administrative assistance. The coordinator updates RAPIDS and internal systems, reviews data for accuracy, resolves discrepancies, troubleshoots basic system issues, and supports special projects and events while maintaining organized records.
Summary Generated by Built In
Administrative Support & Data Entry Coordinator
Department: 5k University
Location: Houston, TX (Onsite)
Employment Type: Full-Time
Company Overview
With over 19 years of experience and hundreds of million-dollar projects completed, Hays Electrical Services provides excellent service to customers in hospitality, commercial and solar industry. Hays Electrical Services approaches each project with a cooperative mindset, working with business owners, contractors, and subcontractors towards the common goal – successful project delivery.
Position Summary
The Administrative Support & Data Entry Coordinator provides essential clerical and data management support to ensure smooth daily program operations. This role involves document management, high-volume data entry, inventory tracking, and administrative assistance, including work that may be confidential in nature. Accuracy, organization, and attention to detail are critical for success in this position.
Key Responsibilities
- Edit and maintain Word and Excel documents as required or requested, including confidential materials.
- Maintain organized electronic and physical files and documentation.
- Assist with maintaining inventory of books, tools, and documents as needed.
- Complete or assist with special projects and event preparation as assigned.
- Provide backup support for additional clerical and administrative duties when needed.
- Perform a variety of administrative tasks to support ongoing program operations.
- Accurately enter required data into RAPIDS and additional internal systems.
- Perform high-volume data entry with consistent speed and accuracy.
- Ensure all data is processed, reviewed, and updated in accordance with program specifications.
- Troubleshoot basic data or system issues and escalate concerns as appropriate.
- Maintain accurate records and uphold data integrity standards at all times.
- Communicate effectively with internal teams to resolve discrepancies or clarify missing information.
- Perform other duties as assigned.
- Strong attention to detail and organizational skills.
- Ability to manage confidential information with professionalism and discretion.
- Proficiency with Microsoft Word and Excel.
- Ability to perform repetitive, high-volume data entry accurately.
- Effective written and verbal communication skills.
- Ability to manage multiple tasks and priorities in a fast-paced environment.
- Basic problem-solving skills related to data and system issues.
Benefits:
• Competitive salary based on experience.
• Comprehensive benefits package including medical, dental, vision, and 401(k).
• Leadership development and continuing education opportunities.
• Dynamic and supportive work environment within a fast-growing company.
Join a company that’s building more than just electrical systems—join a team committed to excellence and innovation.
If you meet the qualifications outlined above and are ready to contribute your skills to the team at Hays Electrical Services, we encourage you to apply. Join us in providing exceptional service for our clients and supporting our company's operations. Apply now!
Skills Required
- Strong attention to detail and organizational skills
- Ability to manage confidential information professionally and discreetly
- Proficiency with Microsoft Word and Excel
- Ability to perform repetitive, high-volume data entry accurately
- Effective written and verbal communication skills
- Ability to manage multiple tasks and priorities in a fast-paced environment
- Basic problem-solving skills related to data and system issues
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The Company
What We Do
Founded in 2007, Hays Electrical Services, Inc. is a leading national electrical contractor specializing in large-scale construction across commercial, healthcare, hospitality, and mission-critical infrastructure markets. Licensed in 38 states with over 1,500 employees, the company delivers sophisticated electrical solutions for high-rise and complex projects. Their mission is to be indispensable to customers through reliability, quality execution, and long-term partnerships.
