Administrative Coordinator

The Opportunity  

Embry-Riddle Aeronautical University is seeking a highly organized and customer-focused Administrative Coordinator to support the Office of Philanthropy & Alumni Engagement on the Prescott Campus. This role serves as a key administrative resource for advancement leadership and fundraising staff while helping coordinate donor engagement activities, special events, and daily office operations. The ideal candidate will thrive in a fast-paced environment, demonstrate exceptional attention to detail, and enjoy building relationships with internal and external stakeholders.

Key Responsibilities

• Provide administrative support to advancement leadership, including the Assistant Vice President and Directors, and assist with the day-to-day operations of the Prescott Office of Philanthropy & Alumni Engagement.

• Manage office logistics, including inventory management, supply ordering, visitor reception, and processing donor gift payments received by the office.

• Coordinate financial and administrative transactions, including purchase orders, reimbursements, check requests, and vendor communications.

• Support the planning and execution of meetings, donor events, alumni engagement activities, scholarship functions, commencement activities, and Board of Visitors meetings.

• Coordinate event logistics, including catering, room reservations, technology support, RSVPs, invitations, and event setup and breakdown.

• Serve as a liaison between the Prescott Campus and Donor Relations team to support donor stewardship and recognition activities.

• Provide administrative support to fundraising staff, including travel coordination, expense report processing, and preparation of gift documentation.

• Assist with special projects, reporting, and constituent data initiatives as assigned.

About us 

For nearly 100 years, Embry-Riddle has been the world's leading aviation and aerospace university, educating more than 30,000 students across residential campuses in Daytona Beach, Florida, and Prescott, Arizona, as well as through a global network of Worldwide locations and online programs. With more than 165,000 alumni around the world, our impact reaches every corner of the aerospace, aviation, defense and technology industries. 

Today, our faculty, researchers and professional staff are advancing innovation across aviation, space, artificial intelligence, cybersecurity, autonomous systems and next-generation engineering. Working alongside industry leaders, government agencies and innovators, they are solving real-world challenges and shaping the technologies that will define tomorrow. 

Whether you are an educator, researcher, administrator, technologist or industry professional, your work at Embry-Riddle will contribute to something bigger than a job. Join a community driven by discovery, purpose and excellence—and help shape the future of aerospace. 

Perks Await You at Embry-Riddle!   

• Generous Time Off: Enjoy 9+ paid holidays, including the day after Thanksgiving and the week between Christmas Eve and New Year’s Day. 

• Tuition Coverage: Get 100% tuition coverage for yourself for one undergraduate and one graduate degree, and discounted rates for your spouse and dependent children up to age 26. 

• Retirement Contributions: ERAU contributes 6% of your base salary to your retirement plan and offers a 4% matching contribution – with no vesting period. 

• Personal Leave: Relax with 12 days of personal leave for non-exempt employees or 18 days for exempt full-time employees in your first year.  

Preferred Qualifications 

• Associate degree or completion of a post-secondary program of at least 18 months beyond high school required.

• One to three years of administrative or office support experience required.

• Proficiency with Microsoft Office Suite and web-based applications.

• Strong organizational, multitasking, and problem-solving skills with exceptional attention to detail.

• Demonstrated professionalism, customer service orientation, and ability to interact effectively with a variety of stakeholders.

• Ability to prioritize competing responsibilities and work independently in a dynamic environment.

• Experience in higher education is preferred.

• Experience with Workday or similar enterprise systems is preferred.

To submit your application for this opportunity, please visit the Embry-Riddle Career Site and search for requisition number R311634. Please attach all relevant materials to your application when you apply online. Complete submissions include: 

• Cover letter 

• Full CV 

• Contact information for at least three professional references (please note that references may be contacted as part of the interview/screening process) 

Current Embry-Riddle employees: Please apply directly through the ERAU Employee Hub Central application within Workday. 

Embry-Riddle is committed to fostering a workplace where all individuals are valued and respected. We strive to ensure that all faculty, staff, and students are treated fairly and provided equal opportunities for employment, advancement, compensation, training, and other benefits of employment. Embry-Riddle makes employment decisions — including hiring, promotions, compensation, and other terms of employment — based on individual merit, qualifications, and abilities. Embry Riddle is strongly opposed to discrimination and harassment, and such behavior is prohibited by university policy. Embry Riddle does not discriminate on the basis of race, color, national origin, sex, disability, veteran status, predisposing genetic characteristics, age, religion, or pregnancy status, or any other status protected by federal, state, or local law, in its employment, educational programs, admissions policies, financial aid, or other school-administered programs or activities. For further information, please visit our website. 

Embry-Riddle is not seeking assistance from staffing or recruitment agencies. All agencies are directed to contact [email protected] and should not reach out to hiring managers or staff.