At EMC, we’re all about working together to make an impact. As part of our team, you’ll have the opportunity to grow, contribute, and gain experience that matters. We strive to be caring leaders, close partners, and responsive experts—always supporting each other to do our best work. Join us, and let’s improve lives together.
Essential Functions:
Provides administrative support to regional office leadership, such as composing correspondence and memos, and creating PowerPoint presentations.
Schedules, coordinates, and assists with meeting and training logistics, including travel arrangements.
Coordinates the set up and organizing of regional office and company-wide events, including Health and Wellness.
Creates and maintains logs, mailing lists, databases, and monthly, quarterly and annual business reports
Monitors general email accounts and responds to messages as necessary.
Forwards emails and faxes from branch email accounts to the appropriate areas.
Enters relevant contract data points into the Compliance 360 system for accurate tracking of renewal dates and other key elements of contracts, including requests for contract approval.
Oversees office remodeling, relocation or construction projects and ensures compliance with any regulations, including ADA requirements.
Evaluates needs and makes purchase/lease recommendations while ensuring all proper purchasing procedures are followed and appropriate approvals are obtained.
Coordinates with Risk Improvement to evaluate workstations to ensure ergonomic correctness.
Orders supplies and performs inventory management functions.
Coordinates mail pickup and distribution.
Collaborates with the people leader to onboard new hires at the regional office location.
Helps organize the annual budget and track expenses.
Provides administrative support to the Marketing team, such as inputting prospective agents, updating territory and underwriting assignment changes, entering and maintaining agent profile information, and producing agency welcome packets.
Prepares, scans and indexes documents into imaging system.
Tracks expenses and submits for reimbursement.
Prepares invoices for payment, determines proper coding for accounts payable, and submits invoices for approval.
Responsible for the day-to-day condition of the office.
Oversees regional office emergency and safety plans.
In collaboration with Corporate IT, troubleshoots various network, software, hardware, security system and phone problems.
Coordinates building security issues, including alarms, badges, cameras, etc.
Education & Experience:
High school diploma or equivalency
Three years of administrative work or related experience
Knowledge, Skills & Abilities:
Strong computer skills, including knowledge of Microsoft Office Suite, including Word, Excel and PowerPoint
Good math aptitude and basic accounting/bookkeeping skills
Excellent verbal and written communication skills
Strong organizational and multi-tasking skills with the ability to meet deadlines
Strong human relations and customer service skills
Ability to maintain a high level of confidentiality
Basic knowledge of the property and casualty industry preferred
Local driving; a valid driver’s license with an acceptable motor vehicle report per company standards required if driving
The hiring salary range for this position will vary based on geographic location, falling within either of the following:
$51,201 - $70,730 or $56,581 - $77,796A hiring range represents a subset of the full salary range. The actual salary will depend on several factors, including relevant education, skills, and experience of an applicant, geographic location, and business needs.
For information relating to the benefits EMC Team Members receive as part of a comprehensive rewards package, please visit www.emcins.com/careers.
Our employment practices are in accordance with the laws that prohibit discrimination due to race, color, creed, sex, sexual orientation, gender identity, genetic information, religion, age, national origin or ancestry, physical or mental disability, medical condition, veteran status, active military status, citizenship status, marital status or any other consideration made unlawful by federal, state, or local laws.
All of our locations are tobacco free including in company vehicles.
Skills Required
- High school diploma or equivalency
- Three years of administrative work or related experience
- Strong computer skills including Microsoft Office Suite
- Excellent verbal and written communication skills
- Ability to maintain a high level of confidentiality
What We Do
EMC Insurance Companies is among the top 60 insurance organizations in the country based on net written premium, and we have more than 2,500 employees. The company was organized in 1911 to write workers’ compensation protection in Iowa. Today, EMC provides property and casualty insurance products and services throughout the United States and writes reinsurance contracts worldwide. Operating under the trade name EMC Insurance Companies, Employers Mutual Casualty Company and one or more of its affiliated companies is licensed in all 50 states and the District of Columbia.
