Administrative Coordinator

By working at Harvard University, you join a vibrant community that advances Harvard's world-changing mission in meaningful ways, inspires innovation and collaboration, and builds skills and expertise. We are dedicated to creating a diverse and welcoming environment where everyone can thrive.

Why join Harvard Medical School?

Harvard Medical School's mission is to nurture a diverse, inclusive community dedicated to alleviating suffering and improving health and well-being for all through excellence in teaching and learning, discovery and scholarship, and service and leadership.

You’ll be at the heart of biomedical discovery, education, and innovation, working alongside world-renowned faculty and a community dedicated to improving human health. This is more than a job - it’s an opportunity to shape the future of medicine.

We seek an organized, detail-oriented Administrative Coordinator, to provide advanced administrative support and coordination for Professor George Church. Dr. Church’s research focuses on new technologies for genomic & proteomic measurement, synthesis, and modeling of biomedical & ecological systems, particularly personal genomics and biofuels. They have developed next-generation sequencing methods to analyze the output of combinatorial selections as well as comprehensive gene-environment-trait data for affordable personalized medicine. Through his Harvard lab, Church has co-founded around 50 biotech companies.

Job-Specific Responsibilities: 

• Serve as the primary point of contact and field inquiries for the Church Lab to prioritize meetings and events for Principal Investigator Dr. Church. Includes acting as a liaison with donors and the Harvard University Development Office. Will need to handle complex and confidential information with discretion. Makes travel arrangements when necessary.
• Manage, track, and triage media requests (including filming, interviews, remote lectures, podcasts, and book reviews). Liaise with both Harvard and Wyss Media Communications teams for media requests.
• As a point of contact, works closely, collaboratively, and often with the entire lab of over 80 lab members, the Genetics business office, Wyss Institute, and other Harvard offices to ensure University, State, and Government compliance.
• Serve as the lab HR manager, including application screening, onboarding, supervision, and management-level liaison with other university offices. Meets regularly with the Department Head to discuss personnel and participates in the oversite of program and research goals. Maintain frequent communication with various Harvard department programs (e.g., BBS, MCB, Biophysics, etc.) concerning the educational prerequisites for PhD students.
• Onboard new lab personnel and working with the Lab Operations Manager, coordinate wet bench and desk assignments at the NRB.
• Working with the Lab Operations Manager to offboard lab personnel.
• Serve as an intermediary between Dr. Church and the Synthetic Biology Platform Lead for personnel oversight between two locations of Church Lab members.
• Collaborates with subject matters experts to ensure academic and university compliance for relevant lab members (e.g. graduate students, postdocs, rotation students, visiting graduate students).
• Serve as a liaison between Dr. Church, the Harvard Office of Technology Development, and the Office of Academic Integrity, to coordinate outside activities, material transfer agreements, and conflicts of interest. Works with Harvard Use of Name Department for any promotional materials and public posting related to Dr. Church’s affiliations, talks, and outside activities.
• Coordinate with the Genetics Department and Wyss Institute Grants Managers on requested grant materials including Letters of Support and any supplemental grant materials, biosketches.
• Oversees and reconciles the Church Lab P-card purchases.
• Works closely with the Senior Grant Manager to review, approve, and coordinate any travel and conference requests lab-wide.
• Meets regularly with the Senior Grant Manager and Dr. Church to assess lab personnel and project needs.
• Maintains mailing lists; and lab meeting calendars; disseminates twice-weekly meeting announcements and reminders of upcoming deadlines and presentations.
• Maintains updating all Church Lab websites with relevant material including publications, podcasts, interviews, presentations/talks, current and past lab members.
• Coordinate reference letters from Dr. Church for current and former lab members.
• Other Duties as necessary.

Basic Qualifications:

• 4 or more years of experience. Higher education may count towards experience.

• Standard Hours/Schedule: 35 hrs. per week | Monday - Friday | 9:00 am - 5:00 pm
• Visa Sponsorship Information: Harvard University is unable to provide visa sponsorship for this position.
• Pre-Employment Screening: Identity
• Other Information: Please note that we are currently conducting a majority of interviews and onboarding remotely and virtually. We appreciate your understanding.
• Staying Informed About Your Application: Due to the high volume of applications, we may not always be able to reach out right away, but you can track your status anytime through the Careers@Harvard portal.

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Work Format Details

This position has been determined by school or unit leaders that all duties and responsibilities must be performed at a Harvard or Harvard-designated location. Certain visa types may limit work location. Individuals must meet work location sponsorship requirements prior to employment.

Salary Grade and Ranges

This position is salary grade level 055. Please visit  Harvard's Salary Ranges  to view the corresponding salary range and related information. 

Benefits

Harvard offers a comprehensive benefits package that is designed to support a healthy work-life balance and your physical, mental and financial wellbeing. Because here, you are what matters. Our benefits include, but are not limited to: 

• Generous paid time off including parental leave 
• Medical, dental, and vision health insurance coverage starting on day one 
• Retirement plans with university contributions 
• Wellbeing and mental health resources 
• Support for families and caregivers 
• Professional development opportunities including tuition assistance and reimbursement 
• Commuter benefits, discounts and campus perks 

Learn more about these and additional benefits on our Benefits & Wellbeing Page. 

EEO/Non-Discrimination Commitment Statement

Harvard University is committed to equal opportunity and non-discrimination. We seek talent from all parts of society and the world, and we strive to ensure everyone at Harvard thrives. Our differences help our community advance Harvard's academic purposes.

Harvard has an equal employment opportunity policy that outlines our commitment to prohibiting discrimination on the basis of race, ethnicity, color, national origin, sex, sexual orientation, gender identity, veteran status, religion, disability, or any other characteristic protected by law or identified in the university's non-discrimination policy. Harvard's equal employment opportunity policy and non-discrimination policy help all community members participate fully in work and campus life free from harassment and discrimination.