Administrative Coordinator

501466 Administrative Coordinator

Work Location:            Huntsville, AL

Schedule:                    Full Time

IronMountain Solutions, Inc. is seeking a highly motivated and organized individual as an Administrative Coordinator. This position is located at the IMS Corporate office in Huntsville, AL.  This role is part of a team that requires a demonstrable sense of urgency while working independently. We require proactive support to get things done, but also someone who can suggest and implement ways to improve processes for long-term success. A successful candidate will be customer-service oriented, have strong attention to detail and quality, have great organization skills, and can switch gears at a moment’s notice.

Job Duties:

• Greet visitors, in person or on the telephone, and direct them accordingly
• Organize virtual calls, meeting rooms, and catering in multiple areas
• Answer IMS telephone and direct calls accordingly
• Assist in the maintenance of office supply inventory
• Assist with receipt of goods and relocate to stockroom
• Manage multiple calendars in Outlook
• Maintain conference rooms, supply rooms and copier area
• Route incoming mail/shipments and process outbound mail/shipments
• Must be able to effectively multitask and work independently without constant supervision
• Provide excellent customer support and ability to communicate with all levels of leadership and/or customers
• While performing the duties of this job, the employee is occasionally required to stand; walk; sit; use tools or controls; normal physical activity (reach with hands and arms; climb stairs); and communicate effectively with all levels of employees and leadership. The employee must occasionally lift or move office products and supplies, up to 25 pounds. 

Education and General Experience:

A High School diploma and at least three years of administrative experience in an office environment with proficiency with Microsoft Office is required.  This position is full-time, performing various administrative functions. Additional working hours or on-call time are possible according to company needs. A successful candidate will possess strong organizational and communication skills, a team-oriented philosophy, and problem-solving skills. Candidates must be able to effectively multitask and work independently without daily guidance and supervision.

IronMountain Solutions is an Equal Opportunity Employer/SDVOSB