Administrative Coordinator

Carnegie Mellon University’s Qatar Campus is searching for an Administrative coordinator to join our team.  This is an exciting opportunity for someone who thrives in an interesting and challenging work environment. You will contribute to the department by providing support by Provide administrative and secretarial/clerical assistance; prepare reports, assist with work flow in the department; may update departmental web content; perform related duties as assigned. This position will also require adaptability and openness to change as the department and organization evolve.

Core responsibilities include:

Arranges all university sponsored student and faculty group travel including, visas, hotel arrangements and flights following strict guidelines and budgets.

Coordination and planning of on- and off-site events. Includes managing logistics for securing space, catering, travel, scheduling, etc.

Responsible for processing travel and reimbursements for all research assistants and group travel for students.

Responsible for submitting necessary paperwork related to faculty and staff allowance reimbursement.

Works with students or group travel on university sponsored travel including all arrangements prior to the trip and processing any reimbursements.

Process expense reports, purchase orders and assist with purchases for departments.

Adaptability, excellence, and passion are vital qualities within Carnegie Mellon University. We are in search of a team member who can effectively interact with a varied population of internal and external partners at a high level of integrity. We are looking for someone who shares our values and who will support the mission of the university through their work.

You should demonstrate:

·        Interpersonal Skills: Works effectively with individuals across different roles, backgrounds, cultures, and levels of the university. Contributes positively to team goals and relationships.

·        Organization and Planning Skills: Demonstrates exceptional organizational skills and the ability to manage multiple responsibilities, deadlines, and competing priorities while maintaining accuracy and quality.

·        Problem Solving and Reasoning Skills: Anticipates needs, identifies potential challenges, takes initiative, and seeks appropriate solutions with minimal supervision.

·        Communication: Communicates clearly, professionally, and respectfully in person, by telephone, and in writing. Demonstrates strong listening skills and adapts communication to different audiences.

·        Collaboration and Teamwork: Demonstrates a genuine commitment to supporting students and creating a positive experience for individuals interacting with the department.

·        Adaptability: Remains calm and effective in a fast-paced environment where priorities and circumstances may change quickly.

·        Attention to Detail: Produces accurate, thorough, and timely work while recognizing the importance of details in administrative processes.

Qualifications:

• High School or GED
• Administrative Support Experience
• Data Entry Experience Interpersonal Skills
• Office Management Experience
• Oral and Written Communication Skills Organization and Planning Skills
• Word Processing Experience

Requirements:

• Successful completion of a pre-employment background check
• Child Protection Clearances (Act 153)
• Motor Vehicle Records (MVR)
• Pre-Employment drug and alcohol screening
• Fitness for duty assessment and pre-employment medical exam
• Security Clearance: You will be subject to a background investigation and must have the ability to obtain and maintain a Department of Defense security clearance.

Additional Information:   

• The position, based in Doha, Qatar.

Typical Work Schedule: Sunday-Thursday, 8:30-5:00pm. An alternate work schedule allowing for evening and weekend hours will be required on occasion.

Joining the CMU team opens the door to an array of exceptional benefits.

Benefits eligible employees enjoy a wide array of benefits including comprehensive medical, prescription, dental, and vision insurance as well as a generous retirement savings program with employer contributions. Unlock your potential with tuition benefits, take well-deserved breaks with ample paid time off and observed holidays, and rest easy with life and accidental death and disability insurance. 

Additional perks include a free Pittsburgh Regional Transit bus pass, access to our Family Concierge Team to help navigate childcare needs, fitness center access, and much more!

For a comprehensive overview of the benefits available, explore our Benefits page.

At Carnegie Mellon, we value the whole package when extending offers of employment. Beyond credentials, we evaluate the role and responsibilities, your valuable work experience, and the knowledge gained through education and training. We appreciate your unique skills and the perspective you bring. Your journey with us is about more than just a job; it’s about finding the perfect fit for your professional growth and personal aspirations.

Are you interested in an exciting opportunity with an exceptional organization?! Apply today!

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