Are you interested in taking your next career step with an industry leader? Do you have exceptional organizational skills? Do you work well independently as well as a part of a team? We have just the opportunity for you! We are a leading home services provider and due to our continued growth, we are looking for a highly skilled and reliable individual to work as an Administrative Coordinator.
Responsibilities:
As an Administrative Coordinator, you will be responsible for supporting the office with administrative tasks as well as ensuring compliance of district and company policies.
Specific duties include:
- Post documents as needed for State, Federal, Company and District compliance as needed
- Process required Accounts Payable documents for Accounting
- Reconcile vendor statements, research, and resolve any discrepancies
- Petty cash control, reconciliation and preparation of petty cash reports
- Process check requests
- Track monthly postage usage for internal departments
- Assist with organizing in-coming and out-going mail/shipments
- Order stationery and office supplies
- Assist with contract renewal pricing
- Assist walk-in customers with inquiries and process any payments given
- Other duties as assigned
Requirements:
As an Administrative Coordinator, you must be professional, pleasant and possesses the ability to function equally well in both a team environment and independently. It is also important that you display excellent verbal and written communication, interpersonal and active listening skills, along with the ability to interact effectively with both customers and coworkers.
Specific qualifications include:
- High School Diploma or Equivalent
- 2 or more years of office experience preferred
- 1-2 years in a customer-facing role; prior experience in a customer service setting preferred
- Strong troubleshooting abilities
- Excellent telephone skills
- Ability to communicate effectively both orally and in writing
- Proficient in MS Office Suite, MS Outlook, and Web navigation
Benefits:
As an Administrative Coordinator, you will be part of an evolving organization that built its reputation on providing our customers with the best possible service. Our employees are, of course, one of the main keys to our continued success and so, we are committed to your professional development. As we continue to grow, you may find opportunities for advancement to roles of greater responsibility with us.
Your hard work and professional dedication will be rewarded with a competitive compensation and benefits package, including:
- Medical coverage (F/T staff)
- Dental coverage (F/T staff)
- Retirement Savings
- Plus more!
Build a rewarding career with an industry leader!
Apply now!
We are proud to be an equal opportunity employer, and are committed to a drug and alcohol-free workplace.
Skills Required
- High School Diploma or equivalent
- 2 or more years of office experience
- 1-2 years in a customer-facing role
- Prior experience in a customer service setting
- Strong troubleshooting abilities
- Excellent telephone skills
- Effective oral and written communication skills
- Proficiency in Microsoft Office Suite, Microsoft Outlook, and web navigation
What We Do
John Ray & Sons is a Capital Region New York home-energy services provider. The company delivers heating oil, propane, motor fuels, biofuels, and related products, while offering heating, cooling, and HVAC services for residential and commercial customers. Founded as an ice-delivery business in 1904, it has expanded its products, service territory, staff, and delivery fleet while retaining a family-business focus.
