The Role
Provide office administrative support across departments: maintain records, track HSE training, assist accounts payable, manage correspondence, supplies, equipment coordination, and help plan meetings and events.
Summary Generated by Built In
- Support daily business operations by working closely with operations managers and other departments
- Maintain company records, policies, and procedures, including coordinating and tracking HSE training requirements
- Assist the accounting department with accounts payable functions
- Gather, enter, and maintain data while preparing reports and updating databases
- Receive, sort, and distribute mail and route communications to appropriate departments
- Coordinate with the IT department regarding office equipment and technology needs
- Perform general clerical duties including filing, answering, and transferring phone calls
- Welcome visitors and maintain positive relationships with vendors and service providers
- Order, track, and maintain office supply inventory
- Assist with planning and coordinating company meetings and events
- Maintain accurate administrative records and documentation
- Provide administrative support to multiple departments to ensure efficient daily operations
- Process and organize office correspondence, reports, and business documents
- Support internal communication between departments and external communication with vendors
- Monitor office supply levels and coordinate purchasing as needed
- Assist with office equipment coordination and troubleshooting through the IT department
- Help maintain compliance records and support HSE documentation and training initiatives
- Contribute to a professional, organized, and customer-focused office environment
- Follow all company policies, procedures, and safety requirements
- Perform other duties as assigned
- High school diploma or equivalent required
- Previous experience in an office management, administrative, or office support role preferred
- Proficient in Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint)
- Strong written and verbal communication skills
- Excellent organizational, time management, and multitasking abilities
- Ability to prioritize tasks and work independently in a fast-paced environment
- Strong attention to detail and problem-solving skills
- Professional demeanor with excellent customer service and interpersonal skills
Skills Required
- High school diploma or equivalent
- Previous experience in office management, administrative, or office support role
- Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
- Strong written and verbal communication skills
- Excellent organizational, time management, and multitasking abilities
- Ability to prioritize tasks and work independently in a fast-paced environment
- Strong attention to detail and problem-solving skills
- Professional demeanor with excellent customer service and interpersonal skills
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The Company
What We Do
NOV delivers technology-driven solutions to empower the global energy industry. For more than 150 years, NOV has pioneered innovations that enable its customers to safely produce abundant energy while minimizing environmental impact. The energy industry depends on NOV’s deep expertise and technology to continually improve oilfield operations and assist in efforts to advance the energy transition towards a more sustainable future. NOV powers the industry that powers the world.
