Administrative Coordinator

Job Description:

The Administrative Coordinator is responsible for providing high-level, confidential administrative support to the Chair of the Department of History in implementing academic and University mandates to achieve program goals and maintain its excellent international scholarly and research reputation. This includes two main projects: BiGS [Brown Initiative for Genders and Sexualities], directed by a professor within the History Department, and also a variety of scholarly and administrative initiatives directed by the Chair of the Department. In both of these roles, they support department events and lectures, working collaboratively with faculty hosts, outside vendors, and University departments to oversee the setup of workshops, lectures, and conferences and to execute programming material. The Coordinator serves as a critical point of contact for the office, proactively coordinating incoming communications.

The Administrative Coordinator, working closely with the Chair, BiGS Director, and the Academic Department Manager (ADM), will manage various administrative tasks including but not limited to faculty affairs, committee management and participation, meeting arrangements, schedule coordination, follow-up communications, survey completions, and document preparation. This position can also be relied upon to research, compile, and report on independent projects to effectively support the objectives of the Chair, BiGS Director, and the ADM as assigned.

The Administrative Coordinator will also have a financial coordinator role for BiGS, and act as a backup for the History Department's Financial Coordinator. The incumbent actively maintains knowledge of relevant University policies, institute guidelines, and technical systems to fulfill their responsibilities.

Fixed term position, 100% endowment funded, renewal each year up to 2 years based on satisfactory work performance and dependent upon available funding.

Education and Experience

• Bachelor’s degree with a minimum of 1 year of experience, or equivalent combination of education and experience.
• Strong organizational, administrative and time management skills.
• Initiative and judgement to independently problem solve and prioritize while maintaining careful attention to detail.
• Previous experience working with highly sensitive and confidential material and demonstrated ability to maintain confidentiality and security of information required.
• Ability to research, analyze and summarize information.
• Confident public relations and interpersonal skills.

• Effective oral and written communication skills and good command of English language and grammar necessary.

• Ability to multitask and prioritize workload.
• Highly proficient computer skills and continued interest in maintaining skills: Computer proficiency in Microsoft Suite applications (Word, Excel), Google applications (Gmail, Google Drive), familiarity with web design, social media and virtual meeting applications such as Zoom.

Additional physical demands and working conditions:

Maybe expected to work some evenings and will be asked to attend the annual Commencement diploma ceremony.

Applicants must submit a cover letter and CV/resume.

Why Brown?

Brown University is a leading research university that is distinct for its student-centered learning and deep sense of purpose. Our students, faculty, and staff are driven by the idea that their work will impact the world.

Brown University offers flexible work/life balance; summer hours, winter break, and a comprehensive Benefits package including time off, annual paid holidays; benefits offerings including health, dental, vision, tuition assistance, retirement, wellness, employee discounts, and more. Read more about the benefits of working at Brown here.

All offers of employment are contingent upon a criminal background check and education verification satisfactory to Brown University.

Benefits of Working at Brown:

Please review additional information on the Benefits of Working at Brown.

Recruiting Start Date:

Job Posting Title:

Department:

Grade:

Worker Type:

Worker Sub-Type:

Time Type:

Scheduled Weekly Hours:

Position Work Location:

Submission Guidelines:

Please note that in order to be considered an applicant for any staff position at Brown University you must submit an application form for each position for which you believe you are qualified. Applications are not kept on file for future positions. Please include a cover letter and resume with each position application.

This position is not eligible for visa sponsorship.

Brown University is a registered employer in the following states: Rhode Island, California, Colorado, Connecticut, Florida, Maryland, Massachusetts, New York, New Hampshire, New Jersey, North Carolina, Washington, D.C. All remote work must be performed in a state in which Brown is registered to do business.

Still Have Questions?

If you have any questions you may contact [email protected].

Brown is an E-Verify Employer.

EEO Statement:

Brown University provides equal opportunity and prohibits discrimination, harassment and retaliation based upon a person’s race, color, religion, sex, age, national or ethnic origin, disability, veteran status, sexual orientation, gender identity, gender expression, or any other characteristic protected under applicable law, in the administration of its policies, programs, and activities. The University recognizes and rewards individuals on the basis of qualifications and performance. The University maintains certain affirmative action programs in compliance with applicable law.