Description
Administrative Coordinator
MONDAY – FRIDAY in person/office position: Houston, TX - Galleria Area
Option(s): 8:30am-5:30pm OR 9am-6pm
Supervises office activities to achieve maximum expense control and productivity. Develops procedures for office activities, such as project documentation and maintenance, word processing, communication services, marketing systems, printing services, purchasing, facilities maintenance, and other support services either in whole or part. Primary responsibility is to coordinate the administrative aspects of the office to ensure that the office is working efficiently. Rely on experience and judgment to plan and accomplish goals. Position normally reports to an executive in the firm (Office Manager and/or Studio Leader). Requires supervisory and office experience and may have a bachelor’s degree. Must be computer literate & technology savvy. Must be able to work in a fast-paced environment & be able to multi-task. Performs Administrative work within a group. Must be able to follow established systems and procedures requiring judgement in the selection and interpretation of data. May do work of a confidential nature and relieve professional staff of administrative details. May perform a variety of recurring tasks.
Responsibilities:
- Coordinate the administrative aspects of the office to ensure that the office is working efficiently
- Rely on experience and judgment to plan and accomplish goals
- Position reports to the Office Manager and/or Studio Leader.
- Assist with coordination & development of proposals. Assist team in assistance in gathering sample(s) for projects and/or working on the library.
- Book Travel, Lunches, Appointments and ensure properly scheduled meetings are on the shared calendars along with order supplies.
- Open & Close office duties such as cleanup of equipment, re-stock supplies, etc.
- Handle incoming and outgoing calls & have combined duties of greeting and directions guests entering or leaving office.
- Help with any small daily IT issues around the office.
Requirements
Requirements:
- Self-motivated, detail oriented and high energy individual
- Will be responsible for supervising office activities to achieve maximum expense control and productivity
- Executes procedures for office activities, such as project documentation and maintenance, word processing, communication services, marketing systems, printing services, purchasing, facilities maintenance, and other support services
- Computer Literate & technology savvy. Must be able to efficiently use company hardware/software in the completion of tasks.
- Proficiency with Microsoft Word and Excel programs a must, & familiarity with Adobe Acrobat & PowerPoint.
Why Shive-Hattery?
Our learning and teaching culture is founded on collaboration. You will learn from and teach other employees while working across disciplines. You will grow your skills and continue your professional growth at Shive-Hattery.
Shive-Hattery offers an outstanding and competitive total compensation package including competitive pay and over 35 different benefits.
Benefit Highlights
- Medical, Dental, Vision – 4 tiers of coverage
- Voluntary Life Insurance – Employee, Spouse, and Child
- Voluntary Insurance Plans – Accident, Critical Illness, & Hospital Indemnity
- FSA – Medical & Dependent Care
- 8 Paid Holidays + PTO
- Paid Parental Leave
- 401K/Roth 401K with Company Match
- Overtime Bonus
- Profit Sharing Bonus
- First Time License Bonus
- Tuition Reimbursement & Licensure/Certification Financial Support
- Professional Development Opportunities
- Calm Meditation & Stress Relief Subscription
- …And Many More!
U.S. Citizen, U.S. Person, or Immigration Status Requirements:
- At this time, we are unable to provide visa sponsorship now or in the future. Candidates must have current and ongoing authorization to work in the United States without employer sponsorship.
Notice to Recruiters and Staffing Agencies: To protect the interests of all parties, Shive-Hattery and its partners will not accept unsolicited candidate submissions from a recruiter or staffing agency who is not operating under an executed recruiting or staffing services contract with Shive-Hattery. Please do not contact our employees directly in that regard or otherwise submit unsolicited candidate information in any form.
Shive-Hattery offers a flexible work environment and supports balancing personal and professional responsibilities. We are an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
Skills Required
- Supervisory and office experience
- Self-motivated, detail oriented, high energy
- Ability to work in a fast-paced environment and multi-task
- Computer literate and technology savvy
- Proficiency with Microsoft Word and Excel
- Familiarity with Adobe Acrobat and PowerPoint
- Ability to follow established systems and procedures and exercise judgment
- Ability to work in-person Monday–Friday in Houston, TX (Galleria Area) with specified shift options
- Current and ongoing authorization to work in the United States without employer sponsorship
- Bachelor's degree (may be)
What We Do
Shive-Hattery is a long-standing, employee-owned, full-service architecture and engineering consulting firm. They provide customized design solutions across various sectors including commercial, education, government, healthcare, and industrial markets. With a national presence and a focus on cultivating long-term client relationships, they act as an extension of their clients' staff to deliver thoughtful, efficient, and code-compliant projects that foster innovation and community growth.
