Work for the IMF. Work for the World.
The Middle East and Central Asia Department (MCD) is looking for an experienced and motivated Administrative Coordinator/Senior Administrative Coordinator to lead the administrative and organizational work in Division C. Division C covers 5 countries (Djibouti, Egypt, Somalia, Sudan, Yemen) which has a mix of program/surveillance and EM/LIC/FCS countries.
The Lead Administrative Coordinator will play a pivotal role in providing support to the division’s staff under the guidance of the Division Chief and the Deputy Division Chief; and will work closely with a shared administrative coordinator.
The responsibilities will include:
Workflow Management:
- Lead the seamless flow of administrative processes within the division.
- Monitor the busy work agenda, action items, and shifting priorities and ensure deadlines are met.
Document Management:
- Assist with preparation of country-related documents, briefs and memos with precision, ensuring adherence to Fund style and formatting guidelines.
- Transmit documents to review Departments, Management, and the Board.
Meeting and Events:
- Organize meetings, seminars, workshops, and/or conferences, including planning, material production, scheduling, logistical arrangements, and liaising with participants and speakers.
Logistical Support:
- Manage travel arrangements for division members.
- Handle expense reports.
Coaching Junior Staff:
- Provide mentorship and guidance to junior staff within the division.
- Foster a collaborative and supportive work environment.
Department-Wide Initiatives:
- Occasionally contribute to and support department-wide initiatives.
Qualifications
To thrive in this role, the selected candidate should possess:
Education and Professional Experience:
- Educational development, typically acquired by the completion of a high school diploma or equivalent, supplemented by a minimum of six years of relevant experience (two of which in a lead capacity) is required.
Technical Proficiency:
- Proficient in Word, compound documents, Excel, Microsoft Teams and various software applications.
- Familiarity with PeopleSoft, DARTS, TIMS, Nexus, CRS and Fund practices and procedures.
Administrative Skills:
- Strong administrative, technological, and organizational capabilities.
- Ability to work accurately under pressure, multitask, and train junior staff.
A regular staff member who is selected to fill the vacancy will maintain their open-ended status. If the selected candidate is a contractual employee, they will be offered a Term staff appointment. Staff members already on a term appointment will continue their current term but may receive an extension provided that their current term appointment has not already been extended.
Only candidates who are currently residing in the Washington DC metro area will be considered.
Candidates need to have passed the IMF Office Assistant Exam to be considered for this position.
Department:
MCDDC Middle East and Central Asia Dept Division CHiring For:
A05, A06The IMF is guided by the principle that the employment, classification, promotion, and assignment of staff shall be made without discrimination against any person. We welcome requests for reasonable accommodations for disabilities during the selection process. Information on how to request accommodations will be provided during the application process.
Skills Required
- High school diploma or equivalent
- At least six years of relevant experience
- At least two years of experience in a lead capacity
- Proficiency in Microsoft Word, compound documents, Excel, Microsoft Teams, and various software applications
- Familiarity with PeopleSoft, DARTS, TIMS, Nexus, CRS, and Fund practices and procedures
- Strong administrative, technological, and organizational capabilities
- Ability to work accurately under pressure and multitask
- Ability to train and mentor junior staff
- Currently residing in the Washington DC metro area
- Passed the IMF Office Assistant Exam
What We Do
The International Monetary Fund has a key position in promoting the health of the world economy. Established in 1944 as a part of the United Nations system, the IMF's primary purpose is to ensure the stability of the international monetary system—the system of exchange rates and international payments that enables countries and their citizens to buy goods and services from each other. This is essential for sustainable economic growth and rising living standards. To maintain stability and prevent crises in the international monetary system, the IMF conducts surveillance of national, regional, and global economic and financial developments. It provides advice to its 190 member countries, encouraging them to adopt policies that foster economic stability, reduce their vulnerability to economic and financial crises, and raise living standards. The IMF also serves as a forum where its global membership can discuss the national, regional, and global consequences of their policies. The IMF makes financing temporarily available to member countries to help them address balance of payments problems—that is, when they find themselves short of foreign exchange to meet their payments to other countries. Finally, the IMF provides countries with training to help them build the expertise and institutions they need for economic stability and growth. Supporting all of these activities is the institution's work in economic research and statistics
