Administrative Coordinator, Office of the Dean

Job Description:

Brown University’s School of Engineering is seeking an Administrative Coordinator, Office of the Dean, to support the office of the School’s new Executive Dean.

This position provides critical, high-level coordination of activities with the School of Engineering’s Dean’s leadership team. The incumbent serves as the central liaison between the Executive Dean, Associate Deans, faculty, students, staff and other internal and external constituents with whom the Leadership Team interacts. The Administrative Coordinator proactively manages scheduling and administrative support for the Executive Dean, Finance and Administration. They support high priority Dean’s Office meetings and events. The incumbent assists the Associate Dean of Program and Planning; Associate Dean for Diversity, Equity and Inclusion; Senior Associate Dean for Academic Affairs; Senior Associate Dean for Research and Strategic Initiatives as needed and serves as a back up to the Executive Assistant and other Coordinators in the Dean’s office.

The incumbent must maintain the strictest confidentiality while working collaboratively with colleagues to ensure accurate, proactive information sharing and appropriate transparency throughout the School.

The successful candidate, as a minimum, should have the following background: 

Bachelor’s degree and three years of relevant administrative experience or equivalent combination of education and experience.

Strong organizational, administrative and time management skills. Initiative and judgment to independently problem solve and prioritize workload in a multi-task environment while maintaining careful attention to detail.

Ability to work independently and implement short and long-term goals independently, but also as a strong team member when the situation warrants.

Strong customer service orientation with very high level of oral and written communication and interpersonal skills with the ability to elicit and communicate information in a clear, informative and concise manner. Confident public relations.

Very high level of computer expertise and continued interest in maintaining skills: Computer proficiency in word processing, spreadsheets, computerized accounting, database systems including Microsoft Word, Excel and the Internet.

Demonstrated editing and proofreading skills.

Ability to interact effectively with a wide range of internal and external constituents and to develop and maintain effective working relationships with individuals and organizations reflecting a broad range of identities, perspectives and experiences.

Proficiency with Zoom, WebEx, and other virtual video conference platforms.

Strong analytical, research and problem-solving skills.

Thorough knowledge of office systems (records maintenance, procedures, etc.).

Detail orientated with a high level of accuracy.

Ability to work under pressure and exercise tact, discretion, judgment and ability to prioritize task completion.

Ability to handle sensitive, confidential information in a professional, discreet and diplomatic manner.

Demonstrated ability to support a community of diverse perspectives and cultures in an inclusive environment. 

Experience scheduling complex travel arrangements for high level management.

Experience with processing invoices, purchasing, expense tracking, and other financial transactions.

Please submit a cover letter, specifying which position you are applying to and a resume with your application.

All offers of employment are contingent upon a criminal background check and education verification satisfactory to Brown University.

For current information on Brown's vaccine requirements and other community health matters, please refer to the Healthy Brown website.

Why Brown?

Brown University is a leading research university that is distinct for its student-centered learning and deep sense of purpose. Our students, faculty, and staff are driven by the idea that their work will impact the world.

Brown University offers a flexible work/life balance, summer hours, winter break, and a comprehensive Benefits package, including time off and annual paid holidays. Benefit offerings include health, dental, vision, tuition assistance, retirement, wellness, employee discounts, and more. 

Benefits of Working at Brown:

Please review additional information on the Benefits of Working at Brown.

Recruiting Start Date:

Job Posting Title:

Department:

Grade:

Worker Type:

Worker Sub-Type:

Time Type:

Scheduled Weekly Hours:

Position Work Location:

Submission Guidelines:

Please note that in order to be considered an applicant for any staff position at Brown University you must submit an application form for each position for which you believe you are qualified. Applications are not kept on file for future positions. Please include a cover letter and resume with each position application.

This position is not eligible for visa sponsorship.

Brown University is a registered employer in the following states: Rhode Island, California, Colorado, Connecticut, Florida, Maryland, Massachusetts, New York, New Hampshire, New Jersey, North Carolina, Washington, D.C. All remote work must be performed in a state in which Brown is registered to do business.

Still Have Questions?

If you have any questions you may contact [email protected].

Brown is an E-Verify Employer.

EEO Statement:

Brown University provides equal opportunity and prohibits discrimination, harassment and retaliation based upon a person’s race, color, religion, sex, age, national or ethnic origin, disability, veteran status, sexual orientation, gender identity, gender expression, or any other characteristic protected under applicable law, in the administration of its policies, programs, and activities. The University recognizes and rewards individuals on the basis of qualifications and performance. The University maintains certain affirmative action programs in compliance with applicable law.