Administrative Coordinator of Leadership and Organizational Engagement

This position exists to coordinate the support of a university-wide leadership, recognition and engagement strategy, which includes programs, events and resources that foster a positive and engaging work environment where the community feels valued and celebrated. This role provides logistical, administrative and fiscal support to the Leadership and Organization Engagement (LOE) team.

Duties and Responsibilities  

• Manages supplies, reservations and catering for programs and events 

• Manages new and existing vendor relationships, including contracts. 

• Creates and maintains detailed tasks lists for events and programs 

• Anticipates needs and problem-solves challenges related to event and program coordination  

• Organizes, schedules, and supports event logistics, including identifying team and volunteer opportunities 

• Participates on relevant university committees to support team mission and initiatives  

• Maintains team administrative processes, including customized requests, while identifying process improvements  

• Prepares reports and presentations for leadership, including status updates 

• Leads team in supply inventory and organization, including shipments and storage of supplies. 

• Oversees LOE marketing and communication efforts, including SharePoint site management and email accounts. Delegates as needed 

• Follows University processes to manage LOE team budget, purchasing and reporting needs. Collaborates with HR administration manager as needed. 

• Assist team in purchasing and reporting as needed  

• This role may occasionally supervise student employees or interns based on needs and capacity. 

Additional Duties and Responsibilities:  

• Collaborates with HR front desk to request occasional support for LOE events and programs, including printing and assembling materials  

• Provides real-time direction by acting as liaison for event volunteers/support staff 

• Support LOE director with team coordination/administration oversight, such as team retreats, development, and planning sessions as needed 

• Serves on relevant committees and planning teams to provide logistical support for events such as Roadrunners Who Soar, Years of Service, New Employee Community Welcome luncheons and the annual Bring a Child to Work Day 

• Engage in professional development as related to the role and responsibilities  

Required Qualifications:  

•  3+ years experience in coordinating large-scale events or programs 

• 1+ years providing office/administrative support 

• Experience developing and initiating marketing and communication efforts  

• Experience managing vendors and maintaining budgets 

• Experience with purchasing, reporting and maintaining fiscal records  

• Proficiency in Microsoft Office Suite, including Excel and SharePoint 

Preferred Qualifications: 

• Bachelor's degree 

• Experience working in higher education  

• 3+ years of experience in employee engagement or recognition. 

• 3+ years experience purchasing and managing budgets  

• Experience using Workday Learning or a Learning Management Systems (LMS) 

• Experience managing a website or SharePoint site 

• Experience supervising others or managing volunteers 

Skills 

• Excellent organizational, multi-tasking and project management skills.  

• Creative thinking, planning and problem-solving abilities.  

• Strong analytical skills and attention to detail.  

• Values-based leadership and model of MSU Denver values  

• Demonstrate emotional intelligence and diversity, equity, inclusion and belonging awareness  

• Lead with care, innovation and strategy, while learning and growing from mistakes and feedback 

• Exemplify support while being a self-motivated team player  

Schedule Information

• Full-time, 40 hours per week

• Days of the Week:  Mon – Fri
• Evenings and Weekend Work: Evenings hours are rare and align to event and program scheduling. No weekend hours.
• Schedule; Hybrid schedule, up to two in-office days with remote flexibility--- link to AWA policy
• Travel: travel is optional and occasional, not required for the role

Salary for Announcement
Under Colorado law, MSU Denver is required to provide a reasonable estimate of the compensation range for this role and should not offer a salary outside of the range posted in this job announcement. This range takes into account a variety of factors including but not limited to experience, skills, knowledge, abilities, education, licensure and certifications, analysis of internal equity, and other business and organizational needs. It is not typical for an individual to be offered a salary at or near the top of the range for a position. Salary offers are determined based on final candidate qualifications and experience. 

The salary range that the University reasonably expects to pay for this position is $45,300.00-$62,000.00 

This position is paid monthly and is eligible for MSU Denver benefits.

Instructions to Apply
To ensure full consideration, applications must be received by 11:59pm (MT) 10/23/2024
For full consideration, please submit the following documents:
Resume
Cover letter describing relevant job experiences as they relate to listed job qualifications and interest in the position

3 professional references will be required of the finalist. One reference must be a prior supervisor.

Official transcripts will be required of the candidate selected for hire.