Administrative Coordinator, Investor Relations

For Current Gilead Employees and Contractors:

Please log onto your Internal Career Site to apply for this job.

At Gilead, we’re creating a healthier world for all people. For more than 35 years, we’ve tackled diseases such as HIV, viral hepatitis, COVID-19 and cancer – working relentlessly to develop therapies that help improve lives and to ensure access to these therapies across the globe. We continue to fight against the world’s biggest health challenges, and our mission requires collaboration, determination and a relentless drive to make a difference.
 

Every member of Gilead’s team plays a critical role in the discovery and development of life-changing scientific innovations. Our employees are our greatest asset as we work to achieve our bold ambitions, and we’re looking for the next wave of passionate and ambitious people ready to make a direct impact.
 

We believe every employee deserves a great leader. People Leaders are the cornerstone to the employee experience at Gilead and Kite. As a people leader now or in the future, you are the key driver in evolving our culture and creating an environment where every employee feels included, developed and empowered to fulfil their aspirations. Join Gilead and help create possible, together.
Job Description
 

Gilead Sciences is a biopharmaceutical company that discovers, develops and commercializes innovative therapeutics in areas of unmet medical need.  The company's mission is to advance the care of patients suffering from life-threatening diseases worldwide.  Headquartered in Foster City, California.

The Administrative Coordinator, Investor Relations and Corporate Strategic Finance will support the VP of Investor Relations and Corporate Strategic Finance and the team, including a total of 10 employees.  This team reports to the Chief Financial Officer, and is a high visibility and high impact group.

The successful candidate will be experienced and comfortable dealing with a wide range of stakeholders including high level executives in a dynamic environment.  The team is highly proactive to all its internal (executives and cross-functional colleagues) and external (investors and vendors) stakeholders, committed to consistent delivery of output of the highest standard.  The successful candidate will have an established track record of working independently, and thriving in a fast-moving work environment.  In return, the position offers a broad view across Gilead, working with a fun and driven team of high-potential individuals, and a possible path to more senior level Administrative roles given the need to partner closely with Executive Coordinators who support our C-level executives.

Specific Job Requirements:

• Provide full range of administrative support for the Vice President, proactively managing the calendar, but with the poise and professional conduct needed to adapt to last minute changes and requests.

• Build effective relationships with Executive Coordinators to C-level executives by being highly responsive and flexible, with a “can do” approach to problem solving.

• Manage significant domestic and international travel, and prepare detailed and thoughtful itineraries including briefing documents that may also be used by C-level executives.

• Proactively manage full range of administrative tasks including timely submission of expense reports. 

• Support management of team budget, responsible for setting up purchase orders, approving invoice payments and monitoring team expenditures vs budget on an ongoing basis.

• Lead organization of team events including offsites and team-building.  Ensure smooth on-boarding of new team members, and day-to-day management of team (e.g. birthdays, company event awareness, vacation schedules etc).

• Maintain briefing books and binders proactively.

• Possible stretch assignments depending on capability and interest (e.g. contributing to our Weekly newsletter, project managing key events).

The successful candidate should have very strong written and verbal communication skills, and additionally be proficient in Microsoft Office (Word, Excel and PowerPoint). The ability to work with others well is a must.

Minimum Qualifications:

• Requires a minimum of a high school diploma and 3+ years of senior administrative experience supporting executive(s).

• Proficiency in Microsoft Excel, Word, PowerPoint, Visio, and MS Teams.

• Fluency in English, both oral and written.

• Strong attention to detail in day-to-day tasks.

• Ability to handle confidential information with integrity and discretion.

• Demonstrated leadership and collaboration skills within the team.

• Proactive approach, comfortable with responding to changing priorities.

• Ability to work independently with minimal supervision.

• Excellent time management and organizational abilities.

• Strong interpersonal and communication skills, both internally and externally.

Preferred

• Associate’s degree or higher with 5+ years of experience including 3+ years’ administrative experience supporting an Executive Director or VP level and above.

• Experience in administrative coordination within the pharmaceutical/biotech industry or financial function.

• Experience at a global company preferred.

The salary range for this position is: $107,270.00 - $138,820.00. Gilead considers a variety of factors when determining base compensation, including experience, qualifications, and geographic location. These considerations mean actual compensation will vary. This position may also be eligible for a discretionary annual bonus, discretionary stock-based long-term incentives (eligibility may vary based on role), paid time off, and a benefits package. Benefits include company-sponsored medical, dental, vision, and life insurance plans*.

For additional benefits information, visit:

https://www.gilead.com/careers/compensation-benefits-and-wellbeing

* Eligible employees may participate in benefit plans, subject to the terms and conditions of the applicable plans.

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As an equal opportunity employer, Gilead Sciences Inc. is committed to a diverse workforce. Employment decisions regarding recruitment and selection will be made without discrimination based on race, color, religion, national origin, gender, age, sexual orientation, physical or mental disability, genetic information or characteristic, gender identity and expression, veteran status, or other non-job related characteristics or other prohibited grounds specified in applicable federal, state and local laws. In order to ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Era Veterans' Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact [email protected] for assistance.
 

For more information about equal employment opportunity protections, please view the 'Know Your Rights' poster.

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Our environment respects individual differences and recognizes each employee as an integral member of our company. Our workforce reflects these values and celebrates the individuals who make up our growing team.

Gilead provides a work environment free of harassment and prohibited conduct. We promote and support individual differences and diversity of thoughts and opinion.

For Current Gilead Employees and Contractors:

Please log onto your Internal Career Site to apply for this job.