Administrative Coordinator III

Our client, a world leader in life sciences and biotechnology, is looking for a “Administrative Coordinator III” based in Santa Monica, CA.

Job Duration: Long Term Contract (Possibility of Extension)

Pay Rate : $29/hr on W2

Company Benefits: Medical, Paid Sick leave, 401K

Provide high-level administrative and operational support to senior leaders and cross-functional teams within Process Development. Manage calendars, meetings, communications, onboarding/offboarding, and administrative processes to keep team operations running efficiently.

Key Responsibilities

• Manage complex calendars, meetings, travel, and expenses for senior leaders.
  
• Coordinate leadership meetings, agendas, action items, and follow-ups.
  
• Support presentations, team communications, announcements, and events.
  
• Coordinate employee/contractor onboarding, offboarding, transfers, and organizational changes.
  
• Maintain org charts, distribution lists, SharePoint repositories, and administrative records.
  
• Support cross-functional meetings, leadership reviews, all-hands, and special projects.
  
• Act as a liaison between leaders, employees, contractors, and business partners.
  
• Improve administrative processes, tools, and workflows.
  

Qualifications

• Bachelor’s degree or equivalent experience preferred.
  
• Experience supporting senior executives, directors, or leadership teams.
  
• Strong organization, communication, and coordination skills.
  
• Proficiency with Microsoft 365, Outlook, Teams, PowerPoint, Excel, and SharePoint.
  
• Ability to manage multiple priorities, handle confidential information, and work in a fast-paced environment.
  

If interested, please send us your updated resume at

[email protected]/[email protected]