Administrative Coordinator II

UCF Global:

UCF Global at the University of Central Florida functions as the primary international hub for students, faculty, and staff. Through strong partnerships, UCF Global is committed to increasing international and local mobility and enhancing the university’s global competency. Encompassing the English language programs and multiple support services for the international population on campus, UCF Global aides in transforming the lives of the UCF and global community.

The Opportunity: 

This position reports to the Director of UCF Abroad and serves as lead support for administrative and office functions of the unit.

The Administrative Coordinator II assists unit leadership with: financial processes and budget management; prep for student recruitment marketing and events; occasionally assist with data collection and reporting; and primary contact for daily office operations.

Responsibilities:

• In collaboration with the Study Abroad Coordinators, liaise with study abroad faculty leaders and assist with budget creation, travel advance requests and advance reconciliation, and reconcile faculty-led program budgets.
• Manage day-to-day office operations for UCF Abroad, including planning and scheduling meetings, unit events, and hosting visitors. Serve as property custodian for department and manages requests for ID card building access. Facilitate resolution of IT issues and requests for user access for unit.
• Coordinate with department leadership on student fee and credit posting process for all study abroad activities.
• Make departmental purchases and reconcile department purchasing card transactions.
• Process travel requests and reimbursements for unit staff.
• Assist the Director and the unit with HR and personnel issues. Support the unit with searches, hiring, and on-boarding processes to ensure compliance with university policies.
• Work closely with the Director, UCF Abroad, the Office of the Associate Vice President, UCF Global, and the Academic Affairs Business Center (AABC) to ensure accurate budget, payroll, procurement, and HR functions and policies are followed.
• Other duties as assigned.

Minimum Qualifications: 

Bachelor's or Master's degree and 2+ years of relevant experience; or an equivalent combination of education and experience pursuant to Fla. Stat. 112.219(6).

Preferred Qualifications:

• Computer skills in MS Office Suite including but not limited to Word, Excel, PowerPoint, Teams, and Outlook.
• Strong written and oral communication skills.
• International travel and/or study abroad experience.
• Experience in higher education.
• Experience with budget management and HR processes.
• Accounting experience is desirable.
• Experience with Workday and PeopleSoft.

Special Instructions to the Applicants:

• The anticipated hourly range for this position is $20.29 - $21.46 ($42,367- $44,805 annually). The final rate will be determined based on the candidate's qualifications, experience, and internal equity considerations.
• Prefer candidate with the ability to communicate in both English and an additional language in order to work effectively with customers and team members.
• Occasional local, out of state, and overnight travel required to support student recruitment efforts.
• All applicants must be authorized to work for any U.S. employer. Visa sponsorship is not available for this position, and the university cannot accommodate H‑1B transfers or employment-based visa processing for individuals currently sponsored by another employer.
• This role requires the successful candidate to work on-site at UCF as their primary work location. On-site presence is an essential function of this role.

Are you ready to unleash YOUR potential?  

As a next-generation public research university and Forbes-ranked top employer in Florida, we are a community of thinkers, doers, creators, innovators, healers, and leaders striving to create broader prosperity and help shape a better future. No matter what your role is, when you join Knight Nation, you’ll play an integral role at one of the most impactful universities in the country. You’ll be met with opportunities to connect and collaborate with talented faculty, staff, and students across 12 colleges and multiple campuses, engaging in impactful work that makes a positive difference. Your time at UCF will provide you with many meaningful opportunities to grow, you’ll work alongside talented colleagues on complex projects that will challenge you and help you gain new skills, and you’ll have countless rewarding experiences that go well beyond a paycheck.

Working at UCF has its perks! UCF offers:

• Benefit packages, including Medical, Dental, Vision, Life Insurance, Flexible Spending, and Employee Assistance Program 
• Paid time off, including annual and sick time off and paid holidays
• Retirement savings options 
• Employee discounts, including tickets to many Orlando attractions 
• Education assistance 
• And more…For more benefits information, view the UCF Employee Benefits Guide.

Dive into our Total Rewards Calculator to discover the diverse selection available to you, giving you a glimpse into the benefits that together shape your comprehensive rewards package at UCF.

Unless explicitly stated on the job posting, it is UCF’s expectation that an employee of UCF will reside in Florida as of the date the employment begins.

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The University of Central Florida is an equal opportunity employer that does not discriminate against any employee or applicant for employment based on any characteristic protected by law.  The University maintains programs for protected veterans and individuals with disabilities in accordance with all applicable federal and state laws.

As a Florida public university, the University of Central Florida makes all application materials and selection procedures available to the public upon request.  

UCF is proud to be a smoke-free campus and an E-Verify employer. 

For general application or posting questions, please email [email protected].

If an accommodation due to a disability is needed to apply for this position, please email [email protected].