Primary Duties & Responsibilities:
Provide executive and administrative support to the Chair of the Department, including maintaining the Chair’s calendar, scheduling meetings, assisting callers and visitors, preparing correspondence, and maintaining files. Assist the Chair and faculty search committees with searches for postdoctoral lecturers and tenure-track faculty, serve as the primary contact for applicants, post positions in MathJobs and other recruitment sites, and compile materials for Affirmative Action review. Assist the Chair with promotion and tenure documentation for faculty cases.
Manage the Mathematics Department office to ensure operations run smoothly and all faculty, staff, student, and visitor needs are met in an efficient and professional manner. Welcome visitors, distribute mail, order office supplies and seminar refreshments, and serve as the first point of contact for departmental vendors and university service partners. Coordinate with Procurement, Facilities, Accounts Payable, and other campus partners to resolve issues and support departmental needs.
Coordinate departmental events such as seminars, colloquia, conferences, awards ceremonies, and receptions. Responsibilities include securing rooms, creating flyers and announcements, sending event reminders, ordering food, and arranging room setup and cleanup services.
Schedule classrooms, conference rooms, and temporary offices for visitors and events. Coordinate building repairs, maintenance, cleaning requests, key requests, equipment servicing, and other facilities-related needs. Manage departmental email accounts and respond to general inquiries.
Oversee departmental communications and materials, including announcements, flyers, faculty and staff directories, and general website oversight for the department.
Perform other duties as assigned.
Working Conditions:
Job Location/Working Conditions
Normal office environment
Ability to travel to various on- and off-campus locations
Physical Effort
Typically working at desk or table
Repetitive wrist, hand or finger movement
Occasional lifting (25 lbs or less)
Equipment
Office equipment
Education:
High school diploma or equivalent high school certification or combination of education and/or experience.
Certifications/Professional Licenses:
Work Experience:
Skills:
Driver's License:
Education:
Bachelor's degree
Certifications/Professional Licenses:
Work Experience:
Skills:
Computer Applications, Computer Literacy, Detail-Oriented, Interpersonal Communication, Microsoft Access, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft PowerPoint, Microsoft Word, Office Procedures, Organizing, Software ProgramGradeG07-HSalary Range$19.29 - $29.91 / HourlyThe salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.QuestionsFor frequently asked questions about the application process, please refer to our External Applicant FAQ.
AccommodationIf you are unable to use our online application system and would like an accommodation, please email [email protected] or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.
All qualified individuals must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship.Pre-Employment ScreeningAll external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.Benefits StatementPersonal
Up to 22 days of vacation, 10 recognized holidays, and sick time.
Competitive health insurance packages with priority appointments and lower copays/coinsurance.
Take advantage of our free Metro transit U-Pass for eligible employees.
WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.
Wellness
Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!
Family
We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We’ve got you covered.
WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.
For policies, detailed benefits, and eligibility, please visit: https://hr.wustl.edu/benefits/
EEO StatementWashington University in St. Louis is committed to the principles and practices of equal employment opportunity. It is the University’s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, citizenship (where prohibited by federal law), age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.Skills Required
- High school diploma or equivalent
- 2 years of Administrative experience
What We Do
Washington University in St. Louis is a premier research university that unites faculty, students, and alumni to tackle global challenges through education, research, and innovation.
