Administrative Coordinator - College of Engineering - ECE

Carnegie Mellon University is a private, global research university that stands among the world’s most renowned education institutions. With ground-breaking brain science, path-breaking performances, creative start-ups, big data, big ambitions, hands-on learning, and a whole lot of robots, CMU doesn’t imagine the future, we invent it. If you’re passionate about joining a community that challenges the curious to deliver work that matters, your journey starts here!

The Department of Electrical and Computer Engineering (ECE) ranks among the best in the country. Our research programs are at the forefront of the technologies that have changed the world we live in. Our interdisciplinary approach to education and research allows faculty and students across the university and beyond to collaborate on problems that have a significant impact on the world around us.

ECE is seeking an Administrative Coordinator to join the team! The Administrative Coordinator provides administrative and operational support for departmental programs, projects, and initiatives. Working closely with department leadership and administrative team members, this role helps ensure the smooth day-to-day operation of assigned areas by coordinating activities, managing administrative processes, and supporting project and program needs.

This position requires a strong understanding of departmental policies and procedures, excellent organizational skills, and the ability to manage multiple priorities. You will serve as a key resource for internal and external stakeholders and may act as the primary administrative support contact for specific programs or projects.

Core Responsibilities

• Participate in the department’s shared services administrative mailbox support. Complete assigned requests on a rotating schedule.
• Oversee logistics of the departments Visitor and Graduate Seminars including seminar planning and scheduling, guest speaker coordination, event logistics, communication and promotion.
• Assist with planning, scheduling, and logistics for department events including Open House, Orientation, Alumni events, Corporate Engagement, etc.
• Assist with hosting academic visitors and departmental guests by coordinating campus tours, hospitality arrangements and serve as a primary point of contact.
• Assist with planning and executing other departmental events such as workshops, student activities, and special lectures.
• Make reservations for conference and meeting rooms, assist with room requirements, set up and clean up.
• Assist with administrative duties for the department’s Qual exams.
• Manage assigned kitchen/lounge/break room areas including stocking, cleaning, maintenance, and inventory and kitchen/office supply ordering.
• Facilitate faculty and team lunch orders, manage catering arrangements, group meal ordering and vendor communication.
• Process expense reports and procurement card verification reports for self, department faculty, staff and students.
• Facilitate end-to-end domestic and international business travel planning including accommodations, and transportation logistics.
• Coordinate space access requests for assigned areas.

Adaptability, excellence, and passion are vital qualities within Carnegie Mellon University.  We are in search of a team member who can effectively interact with a varied population of internal and external partners at a high level of integrity. We are looking for someone who shares our values and who will support the mission of the university through their work.

Qualifications:

• High School Diploma or GED required. Associate’s Degree preferred.
• 3-5 years of experience in administrative support required.
• Excellent problem-solving, reasoning, organizational, and interpersonal skills required.
• Experience in higher education highly preferred.
• A combination of education and proven experience from which comparable knowledge is demonstrated may be considered.

Requirements:

• Successful completion of a pre-employment background check

Joining the CMU team opens the door to an array of exceptional benefits.

Benefits eligible employees enjoy a wide array of benefits including comprehensive medical, prescription, dental, and vision insurance as well as a generous retirement savings program with employer contributions. Unlock your potential with tuition benefits, take well-deserved breaks with ample paid time off and observed holidays, and rest easy with life and accidental death and disability insurance. 

Additional perks include a free Pittsburgh Regional Transit bus pass, access to our Family Concierge Team to help navigate childcare needs, fitness center access, and much more!

For a comprehensive overview of the benefits available, explore our Benefits page.

At Carnegie Mellon, we value the whole package when extending offers of employment. Beyond credentials, we evaluate the role and responsibilities, your valuable work experience, and the knowledge gained through education and training. We appreciate your unique skills and the perspective you bring. Your journey with us is about more than just a job; it’s about finding the perfect fit for your professional growth and personal aspirations.

Are you interested in an exciting opportunity with an exceptional organization?! Apply today!

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