Work for the IMF. Work for the World.
The Asia and Pacific Department has an opening for an Administrative Coordinator in the Pacific Islands Division. The selected candidate will work under the supervision of the Division Chief and is expected to provide a wide range of office duties and assistance to the unit staff as directed. He/she will be the lead coordinator in the division and will be responsible for overseeing the workplan of the divisional coordinators, managing the workflow of the division, and ensuring the quality and timeliness of its output.
Key Duties and Responsibilities
• Participates in the drafting of documents by integrating text, tables and charts from multiple sources/software applications. Drafts and edits routine correspondence on administrative matters.
• Proofreads and edits documents on behalf of supervisor and/or office/division staff; ensures correct grammar, spelling, and punctuation; formatting in accordance with Fund style.
• Provides administrative and logistical support for mission teams both before and after the mission in coordination with field offices when necessary.
• Organizes, files, and retrieves documents from physical and electronic repositories. Maintains, tracks and extracts data from administrative, economic, and financial databases. Initiates standard reports to inform administrative decisions or check compliance with Fund procedures.
• Reviews incoming and outgoing documents (such as board documents, briefing papers, back-to-office reports) and distributes board documents, including prior editing and formatting, to send them through the review process.
• Monitors and responds as necessary to e-mail, fields requests for information/comment, and tracks/enforces all associated deadlines. Prioritizes, routes, and schedules work to ensure an appropriate and efficient resolution/response. Anticipates and resolves competing priorities or escalates to a senior assistant or supervisor when necessary.
• Assists with first-line technical support to colleagues at all levels within the work unit on Fund systems, office productivity software, and other office automation technologies such as mobile technology and teleconferencing. Guides and follows up with technical support vendors/contacts on behalf of supervisor and/or staff. Assists with expert and vendor administration/on-boarding, off-boarding, provisioning, and financial/budgetary tracking and reporting.
• Organizes meetings, seminars, workshops, and/or conferences, including planning, material production, scheduling, logistical arrangements, and liaising with participants and speakers. Coordinates and publishes internet or IMF intranet postings for the work unit, including country entries. Requests interpretation services when needed.
• Disseminates Fund administrative policies within the work unit for staff at all levels. Creates and maintains spreadsheets to track administrative data or processes for the unit. Ensures compliance with policies and liaises with relevant departments to resolve issues, as necessary.
Qualifications
Educational development, typically acquired by the completion of a high school diploma or equivalent, supplemented by a minimum of four years of relevant experience, is required.
A regular staff member who is selected to fill the vacancy will maintain their open-ended status. If the selected candidate is a contractual employee, they will be offered a Term staff appointment. Staff members already on a term appointment will continue their current term but may receive an extension provided that their current term appointment has not already been extended.
Only candidates who are currently residing in the Washington DC metro area will be considered.
Only candidates that have passed the IMF Staff Assistant online exam in the past 12 months will be considered.
Department:
APDPI Asia and Pacific Department Pacific Islands DivisionHiring For:
A04, A05The IMF is guided by the principle that the employment, classification, promotion, and assignment of staff shall be made without discrimination against any person. We welcome requests for reasonable accommodations for disabilities during the selection process. Information on how to request accommodations will be provided during the application process.
Skills Required
- High school diploma or equivalent
- Minimum of four years of relevant experience
- Currently residing in the Washington DC metro area
- Passed the IMF Staff Assistant online exam within the past 12 months
What We Do
The International Monetary Fund has a key position in promoting the health of the world economy. Established in 1944 as a part of the United Nations system, the IMF's primary purpose is to ensure the stability of the international monetary system—the system of exchange rates and international payments that enables countries and their citizens to buy goods and services from each other. This is essential for sustainable economic growth and rising living standards. To maintain stability and prevent crises in the international monetary system, the IMF conducts surveillance of national, regional, and global economic and financial developments. It provides advice to its 190 member countries, encouraging them to adopt policies that foster economic stability, reduce their vulnerability to economic and financial crises, and raise living standards. The IMF also serves as a forum where its global membership can discuss the national, regional, and global consequences of their policies. The IMF makes financing temporarily available to member countries to help them address balance of payments problems—that is, when they find themselves short of foreign exchange to meet their payments to other countries. Finally, the IMF provides countries with training to help them build the expertise and institutions they need for economic stability and growth. Supporting all of these activities is the institution's work in economic research and statistics
