Work for the IMF. Work for the World.
Typically Reports to:
Office Manager, Front Office staff
The African Department (AFR) is looking for a motivated Administrative Coordinator to assist in the administrative and organizational work in our Front Office.
The Administrative Coordinator will play a pivotal role in providing support to the front office's staff under the guidance of the Office Manager and the Front Office Reviewers; and will work closely with the other coordinators.
The responsibilities will include:
- Document Management:
Assist with preparation of country-related documents, briefs and memos with precision, ensuring adherence to Fund style and formatting guidelines.
Transmit documents to review Departments, Management, and the Board.
- Meeting and Events:
Organize meetings, seminars, workshops, and/or conferences, including planning, material production, scheduling, logistical arrangements, and liaising with participants and speakers.
Initiate social gatherings in the division to foster team building and cohesion.
- Logistical Support:
Manage travel arrangements for division members.
Handle expense reports.
- Workflow Management:
Managing AFR’s Review Box. Disseminating action items, tracking responses and following up on deadlines.
Assisting with administrative processes within the division.
Monitor the busy work agenda, action items, and shifting priorities and ensure deadlines are met.
- Department-Wide Initiatives:
Occasionally contribute to and support department-wide initiatives.
Qualifications
Educational development, typically acquired by the completion of a high school diploma, or equivalent, supplemented by a minimum of four (4) years of relevant experience, is required.
To thrive in this role, the selected candidate should possess the following:
Technical Proficiency:
Proficient in Word, compound documents, Excel, Microsoft Teams and various software applications.
Familiarity with PeopleSoft, DARTS, TIMS, DM5, and Fund practices and procedures.
Administrative Skills:
- Strong administrative, technological, and organizational capabilities.
- Ability to work accurately under pressure, and multitask.
Flexibility and Availability:
- Flexibility with working hours and readiness for overtime.
Languages:
- Proficiency in English.
This vacancy shall be filled by a 3-year Term appointment in accordance with the Fund’s new employment rules that took effect on May 1, 2015. This position requires Review Committee/Senior Review Committee Approval.
Only candidates who are currently residing in the Washington DC metro area will be considered.
Only candidates that have passed the IMF Staff Assistant online exam in the past 12 months will be considered.
Department:
AFRAI African Department Immediate OfficeHiring For:
A04, A05The IMF is guided by the principle that the employment, classification, promotion, and assignment of staff shall be made without discrimination against any person. We welcome requests for reasonable accommodations for disabilities during the selection process. Information on how to request accommodations will be provided during the application process.
Skills Required
- High school diploma or equivalent
- At least four years of relevant experience
- Proficiency in Microsoft Word, compound documents, Excel, Microsoft Teams, and various software applications
- Familiarity with PeopleSoft, DARTS, TIMS, DM5, and Fund practices and procedures
- Strong administrative, technological, and organizational capabilities
- Ability to work accurately under pressure and multitask
- Flexibility with working hours and readiness for overtime
- Proficiency in English
- Currently residing in the Washington, DC metropolitan area
- Passed the IMF Staff Assistant online exam within the past 12 months
What We Do
The International Monetary Fund has a key position in promoting the health of the world economy. Established in 1944 as a part of the United Nations system, the IMF's primary purpose is to ensure the stability of the international monetary system—the system of exchange rates and international payments that enables countries and their citizens to buy goods and services from each other. This is essential for sustainable economic growth and rising living standards. To maintain stability and prevent crises in the international monetary system, the IMF conducts surveillance of national, regional, and global economic and financial developments. It provides advice to its 190 member countries, encouraging them to adopt policies that foster economic stability, reduce their vulnerability to economic and financial crises, and raise living standards. The IMF also serves as a forum where its global membership can discuss the national, regional, and global consequences of their policies. The IMF makes financing temporarily available to member countries to help them address balance of payments problems—that is, when they find themselves short of foreign exchange to meet their payments to other countries. Finally, the IMF provides countries with training to help them build the expertise and institutions they need for economic stability and growth. Supporting all of these activities is the institution's work in economic research and statistics
