About the Opportunity
JOB SUMMARY
The Administrative and Communications Specialist provides communication, project coordination, program, and administrative support to the Talent Management team in University HR.
This position is a fixed-term role with a one-year appointment. This role follows a hybrid work schedule, combining both on-campus and remote work.
MINIMUM QUALIFICATIONS
- Strong organization and communications skills (both verbal and written)
- Must be able to multi-task, exercise professionalism and good judgement, and work both as a team and independently to manage, prioritize and deliver on various responsibilities and tasks in a timely and effective manner
- Strong attention to detail
- 3-4 years of related administrative experience
- Knowledge and skills required for this position are typically acquired through the completion of a Bachelor’s degree
- Advanced Excel skills preferred
KEY RESPONSIBILITIES & ACCOUNTABILITIES
Administrative Support:
- Schedules large meetings and coordinates logistics
- Creates and updates organizational charts
- Compiles, organizes, cross-references, and formats reports
- Takes notes at team meetings and summarizes updates for the team
- Organizes and files job descriptions
- Organizes and maintains Teams and SharePoint sites and file systems
- Event/program scheduling and logistics
Communications Support:
- Edits and proofreads communications, presentations, and other materials
- Designs PowerPoint decks and resources
- Reviews communications with different audiences in mind; tailors communications for different audience needs
- Audits Teams sites and HR Service Center content monthly to confirm information is current
Learning Support:
- Maintains attendance records for multiple learning programs
- Organizes nominee lists and sends invitations to learning programs as requested
- Sends participant surveys, compiles results, and tracks common themes
Project Support:
- Tracks team projects and initiatives to keep them on schedule
- Follows up on action items between meetings so work continues to move forward
Position Type
Marketing and CommunicationsAdditional Information
Northeastern University considers factors such as candidate work experience, education and skills when extending an offer.
Northeastern has a comprehensive benefits package for benefit eligible employees. This includes medical, vision, dental, paid time off, tuition assistance, wellness & life, retirement- as well as commuting & transportation. Visit https://hr.northeastern.edu/benefits/ for more information.
All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, religion, color, national origin, age, sex, sexual orientation, disability status, or any other characteristic protected by applicable law.
Compensation Grade/Pay Type:
107SExpected Hiring Range:
$53,615.00 - $75,728.75With the pay range(s) shown above, the starting salary will depend on several factors, which may include your education, experience, location, knowledge and expertise, and skills as well as a pay comparison to similarly-situated employees already in the role. Salary ranges are reviewed regularly and are subject to change.
Skills Required
- Bachelor's degree or equivalent knowledge/skills
- 3-4 years of related administrative experience
- Strong written and verbal communication skills
- Strong organizational skills; ability to multi-task and prioritize; professionalism and good judgment; work independently and in a team
- Strong attention to detail
- Advanced Excel skills
Northeastern University Compensation & Benefits Highlights
The following summarizes recurring compensation and benefits themes identified from responses generated by popular LLMs to common candidate questions about Northeastern University and has not been reviewed or approved by Northeastern University.
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Leave & Time Off Breadth — Paid time off is described as extensive, including 22–26 vacation days, 12 sick days, 13 holidays, and paid parental leave for birth/adoption. Additional paid leave is also outlined, including up to 26 weeks of paid medical leave and up to 12 weeks of paid family leave for eligible employees.
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Retirement Support — Retirement support is positioned as a standout, with an employer contribution described as 10% when an employee contributes 5%, alongside immediate vesting once eligible. This is presented as unusually generous relative to typical employer retirement offerings.
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Parental & Family Support — Family-oriented benefits are emphasized through tuition assistance for employees and dependents and access to backup childcare and family-care resources. Tuition remission/discount structures are highlighted as a major value driver, especially for employees with children and for long-tenured staff.
Northeastern University Insights
What We Do
Founded in 1898, Northeastern is a global research university with a distinctive, experience-driven approach to education and discovery. The university is a leader in experiential learning, powered by the world’s most far-reaching cooperative education program. We integrate classroom study with opportunities for professional work, research, service, and global learning in more than 100 countries. The same spirit of collaboration guides a use-inspired research enterprise focused on solving global challenges in health, security, and sustainability. Northeastern offers a comprehensive array of undergraduate and graduate programs leading to degrees through the doctorate in nine colleges and schools, and select graduate programs at campuses in Boston, Charlotte, N.C., San Francisco Bay Area, Seattle, and Toronto. Campuses in Burlington, MA, and Nahant, MA, are home to research institutes for homeland security and coastal sustainability, respectively
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