Dropbox is seeking a detail oriented Administrative Business Partner to support our VP of Finance and VP of Tax. Our Admins are the glue that holds everything together - from calendaring and travel to team support, you will have the opportunity to participate in a wide variety of confidential and strategic tasks. This person is humble and will be resourceful in building strong relationships with internal stakeholders and external contacts; making a point to be available and approachable to everyone. You’ll be working in a fast-paced environment with passionate team members who are focused on quality and execution. If you like to tame chaos while remaining calm and flexible in the face of ever-changing priorities and needs, then this is the role for you.
Responsibilities- Strategically maintain sensitive information and complex calendars in a rapidly changing environment, requiring coordination with both internal and external executives and assistants
- Partner with other admins and senior leaders to align calendar availability and ensure your leads are available for any necessary meetings, while balancing managerial and personal demands
- Set up domestic and international travel arrangements
- Plan and execute on-site and off-site meetings, dinners, and events
- Prepare monthly expense reports for leads and coordinate special projects as needed
- Serve as the face of Dropbox on behalf of your leads and act as a liaison, building great relationships with internal stakeholders and external contacts
- Partner with other admins to ensure necessary coverage for full leadership team and set operating standards for the organization
- Be dependable
- Strong collaborator & communicator
- High EQ and strong people skills. Ability to work cross functionally and build strong relationships with a diverse set of colleagues.
Experience working with a team. Comfort supporting and working alongside other EBPs to support the organization. This may require flexing to support other leaders on an interim or permanent basis. - Remaining calm under pressure. Fires happen, and you need to be able to keep calm and clear headed, and differentiate between a lit match and a dumpster fire.
- Being worthy of trust. Confidential information will be your day-to-day. Take the trust that is placed in you very seriously. Always be careful and discreet.
- Analytical capacity. Able to field incoming requests and prioritize them quickly and appropriately.
- Knowledge of how to brutally prioritize your own time. You will be pulled in many directions. Take care of yourself, and this role will be deeply rewarding.
- Passion for organization. A deep desire to organize not only tasks, but also processes and the way in which they think about things. Sweating the details should be a fundamental to them.
- Experience working in tech
- Strong experience with excel
- Project or program management experience
- Highly organized — attention to detail is their jam
- Great problem solver
- Willing to partake in team travel / events
- Enjoys event planning and coordination
- Flexible — ability to change course quickly
- Trustworthy and low drama / low ego
US Zone 1
This role is not available in Zone 1
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What We Do
We're a global community of bold visionaries and resourceful doers who are shaping the future of Dropbox—and with it the future of work. Our Virtual First model combines the flexibility of a distributed workplace with the power of human connection, making space for both meaningful work and meaningful relationships. With our start-up mindset and enterprise-level opportunities, you can be who you are and grow into who you’re meant to be. Here, you can own your impact to make work more intuitive, joyful, and human—for you as a Dropboxer and for hundreds of millions of people worldwide. If you're ready to push boundaries—and yourself—Dropbox is ready for you.
Why Work With Us
We believe people do their best work when empowered with autonomy and harmony, and we understand there’s no substitute for human connection. Our Virtual First model combines the flexibility of remote work with the power of in-person collaboration to create the best of both worlds: a distributed workplace, anchored in community.
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While remote work is the primary experience for our employees, we also prioritize opportunities for quarterly in-person collaboration knowing that connection is vital to a thriving workforce. We focus on how we work, not where we work.
