Administrative Asst Exec

Miller Manufacturing Company is a family-owned, industry-leading manufacturer of more than 1,000 high-quality products for hobby farms, ranches, and pets. Our Little Giant®, API®, Hot-Shot®, Springer Magrath®, Double-Tuf®, Pet Lodge® and Lixit® brands serve the hardworking individuals who make it possible to put food on the tables of families across the country.

At Miller, we believe in hard work worth doing. We take pride in what we do; care deeply for the health and safety of animals, live active and wholesome lives, and embracing the satisfaction of raising our own food. Our company is powered by exceptional employees, and our culture is defined by 26 core fundamentals that guide how we work and how we treat one another. 

Miller Manufacturing is proud to be recognized by Energage as a Top Workplace for Employee Well-Being and Professional Development. We believe our people are our greatest asset, which is why we invest in creating a workplace where employees feel supported, valued, and empowered to grow!

Summary: 

The Executive Administrative Assistant enhances the effectiveness of the Chief Executive Officer (CEO) and the Miller Executive Leadership Team (MELT) by providing both strategic and administrative support that drives business results. This role serves as a trusted, confidential representative of Miller Manufacturing Company (MMC) and is responsible for executive support, strategic project coordination, policy administration, SharePoint governance, corporate office administration, internal communications, and company-sponsored events.

Approximately 50% of this role is strategic in nature and requires proactive ownership, anticipation of executive and organizational needs, independent problem solving, project leadership, strong business judgment, and executive-level communication. The successful candidate identifies priorities, drives initiatives forward, and develops systems that improve organizational effectiveness without waiting for direction. Through these efforts, the position helps foster a People First culture rooted in MMC's 26 Fundamentals.

Shift: Days; Core Office Hours 8:00am - 4:30pm

Wage Range: $70,000 - $100,000

Base pay is based on several factors which vary based on position, including skills, ability and knowledge the selected individual is bringing to the specific job. Please note that we do not typically hire at the top of our range.

Essential Functions:  To perform this job successfully, an individual must be able to perform each essential duty listed below satisfactorily.

• Executive Support for CEO and MELT: To enhance executive alignment, accountability, and business plan execution, this role serves as a trusted strategic and administrative partner to the CEO and Miller Executive Leadership Team (MELT).
  • Responsibilities include facilitating executive meetings, delivering KPI reporting, preparing concise meeting recaps with action items and due dates, serving as a confidential resource to leadership, and supporting strategic initiatives and special projects. This role develops and owns an executive follow-up system that ensures visibility, accountability, and timely execution of commitments without requiring CEO prompting.
• Policy Management: To ensure Miller Manufacturing's policies, procedures, and core processes remain current, compliant, accessible, and consistently applied, this role leads policy administration in partnership with department leadership.
  • Responsibilities include maintaining a structured policy review process with defined owners, deadlines, follow-up cadence, and accountability; facilitating policy approvals and annual reviews; training policy owners; and supporting the documentation and communication of policies, procedures, and core processes through SharePoint and My90.
• SharePoint Management: To provide employees with secure, organized, and efficient access to company information, policies, procedures, and business resources, this role develops, maintains, and continuously improves the company’s SharePoint intranet.
  • Responsibilities include managing site organization, permissions, training, user adoption, content accessibility, and continuous improvement to ensure SharePoint remains a trusted source of company knowledge and communication.
• Legal Support: To protect Miller Manufacturing’s legal interests and maintain secure, accessible business records, this role coordinates administrative support for legal, contractual, and compliance-related activities.
  • Responsibilities include organizing legal documents, supporting document retention and governance requirements, coordinating with outside counsel, and assisting with the preparation, review, execution, and maintenance of contracts and other legal records.
• Strategic Communications Support: To ensure clear, timely, and aligned communication that supports business plan execution, employee engagement, and informed decision-making, this role develops, coordinates, and distributes executive communications on behalf of the CEO and MELT.
  • Responsibilities include preparing audience-appropriate communications, supporting business planning and reporting processes, leveraging AI tools to improve communication effectiveness, and preparing briefing materials, meeting summaries, and correspondence that reflect organizational priorities and the CEO’s voice.
• Administrative Support: To ensure efficient executive operations and timely execution of business priorities, this role administers and systemizes key support functions for the CEO and MELT.
  • Responsibilities include developing reliable systems for follow-up, scheduling, travel, contract administration, recurring deadlines, onboarding support, executive records management, and confidential document control. This role proactively identifies opportunities to improve efficiency, reduce administrative burden, and support organizational effectiveness.
• Office Management: To ensure a safe, organized, professional, and productive work environment that supports employee engagement and business operations, this role manages the day-to-day administrative and logistical functions of the Eagan office.
  • Responsibilities include maintaining office readiness standards; coordinating facilities, service providers, and workplace improvements; supporting new employee onboarding; managing office inventory and visitor hospitality; supporting employee recognition and engagement activities; and ensuring timely resolution of office-related issues.

Knowledge, Skills and Abilities (KSA’s):  The requirements listed below are representative of the knowledge, skill and/or ability required to successfully perform the essential functions of the job.

• Knowledge, Education, Experience and/or Certifications: 
  • Bachelor’s degree preferred; equivalent experience considered.
  • Superior writing and proofreading skills required. Uses AI as a thought partner.
  • Demonstrated high proficiency with all programs in Microsoft Office 365 Suite including, Teams, SharePoint, Outlook, Word, Excel, PowerPoint and AI-enabled productivity tools
  • Proven executive support experience
  • Familiarity with manufacturing businesses processes including EOS/Traction preferred
  • Experience managing legal files and reviewing/processing legal documents properly
  • On the job training may be required
• Skills:
  • Language: 
    • Read, write, analyze and interpret instructions, short correspondence and memos both in written and oral format.
    • Write reports, business correspondence, and policy and procedure manuals.
    • AI Enabled productivity- uses AI tools and workflow automation to improve productivity, communications, planning, research, documentation and follow through.
    • Present information to and respond to questions from groups of managers, clients, customers, and the general public.
    • Take notes during meetings and presentations and convert into concise summaries, decisions, action items, owners and deadlines.
    • Communicate effectively with co-workers, customers, vendors, and management; speak clearly and persuasively in positive and negative situations.
    • Demonstrate group presentation skills.
    • Handle information deemed sensitive by management in a confidential manner.
  • Mathematics:
    • A qualified candidate must possess the ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, fractions, and decimals. Candidate must also possess the ability to apply abstract concepts such as fractions, percentages, ratios, and proportions to practical situations.
• Abilities:
  • Apply common sense understanding and business sense to carry out detailed, but non-engaging, written and oral instructions.
  • Define problems, collect data, establish facts and draw valid conclusions.
  • Apply good judgment in recognizing scope of authority.
  • Interpret an extensive variety of technical instructions in mathematical and diagram form and deal with abstract and concrete variables.

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Lifting Requirements: Frequently 1-20lbs, rarely 21-50lbs and never 51-100+lbs.

Movement Requirements: Continuously sitting, talking or hearing, typing, pinching/finger manipulation, grasping/turning the wrist. Frequently feeling, bending the neck side-to-side or front-to-back. Occasionally standing, walking, reaching upward or outward. Rarely climb/balance, kneeling/crouch/squat and never taste/smell.

Pre-employment drug screening and background check is required.

$70,000 - $100,000