Administrative Associate - Level III - GENERAL MANAGEMENT

Job Summary

The Administrative Associate – Level III provides advanced administrative and operational support to a team, department, or organizational leader. This role is responsible for coordinating documentation, managing data, supporting reporting activities, and ensuring smooth day-to-day administrative operations with limited supervision. The position requires strong organizational, communication, and data handling skills, along with the ability to manage multiple priorities efficiently.

Key Responsibilities

Administrative & Operational Support

• Provide administrative support including research, report preparation, and handling information requests 
• Prepare correspondence, presentations, and departmental documents 
• Coordinate meetings, manage calendars, arrange conference calls, and support visitor management 
• Respond to or route internal and external inquiries accurately and promptly 

Data Management & Reporting

• Collect, compile, verify, and enter data into reports, presentations, and systems 
• Maintain databases, spreadsheets, and documentation with high accuracy 
• Generate reports and support data-driven insights for departmental activities 
• Apply basic data analysis and visualization techniques where required 

Financial & Vendor Coordination

• Prepare and process documentation for vendor and supplier payments 
• Submit payment requests in accounting systems and track status 
• Respond to queries from accounts payable teams and vendors 

Process Documentation & Compliance

• Document and maintain departmental policies, procedures, and records 
• Ensure compliance with organizational processes and data management standards 
• Maintain confidentiality and accuracy of sensitive information 

Project & Continuous Improvement Support

• Participate in departmental projects and business improvement initiatives 
• Support execution of administrative processes to enhance efficiency 
• Identify opportunities to improve workflows and administrative effectiveness 

Team Support & Collaboration

• Act as an informal resource and support for less experienced colleagues 
• Collaborate with cross-functional teams to ensure smooth operations 
• Support leaders and teams in achieving business objectives 

Responsibilities

Competencies

Core Competencies

• Action Oriented – Takes initiative and handles tasks with urgency 
• Communicates Effectively – Delivers clear and professional communication 
• Customer Focus – Provides responsive support to internal and external stakeholders 
• Ensures Accountability – Meets commitments with accuracy and reliability 
• Plans and Aligns – Organizes and prioritizes work effectively 
• Values Differences – Embraces diverse perspectives and collaboration 

Functional Competencies

• Data Analytics 
• Data Communication and Visualization 
• Administrative Process Management 
• Documentation and Record Management 
• Stakeholder Coordination 

Qualifications

• High school diploma or equivalent required 
• Bachelor’s degree in Business Administration, Management, or related field (preferred) 
• May require licensing for export control or regulatory compliance 

Qualifications

Skills

• Strong administrative and organizational skills 
• Proficiency in Microsoft Office tools (Excel, PowerPoint, Word) 
• Data entry, reporting, and basic data analysis capability 
• Strong written and verbal communication skills 
• Attention to detail and accuracy in documentation 
• Ability to manage multiple tasks and priorities effectively 
• Problem-solving and coordination skills 
• Ability to handle confidential information with discretion 

Experience

• Significant relevant administrative or operational support experience 
• Experience in handling data, reports, and documentation 
• Experience supporting leadership teams or departments preferred 
• Exposure to financial processes (e.g., vendor payments, invoice handling) is advantageous 

Internal Considerations

• Role will support administrative and coordination activities for EBU Segment Quality Leader and EBU Segment HR Leader 
• Proven ability to manage stakeholder interactions and support senior leadership 
• Strong capability in handling confidential and sensitive business information

About UsCummins is an equal opportunity employer. Our policy is to provide equal employment opportunities to all qualified persons without regard to race, sex, color, disability, national origin, age, religion, union affiliation, sexual orientation, veteran status, citizenship, gender identity, or other status protected by law.