Administrative Associate III

Wiss, Janney, Elstner Associates, Inc. (WJE) is looking for an Administrative Associate to support our Dallas office team located in Irving, Texas

Administrative staff at WJE are encouraged to take on responsibility and seek challenges in their positions. Our ideal candidate is consistently professional, organized, thorough, and a self-starter who takes ownership and focuses on teamwork while completing a variety of tasks. This role requires advanced editorial capabilities, strong communication skills, attention to detail, and the ability to thrive in a collaborative setting as well as work independently.

Responsibilities

• Employ advanced word processing, proofreading, editing, and formatting skills to support billable professionals (architects and engineers) in developing project documents in accordance with the firm’s format and writing standards; documents could range from proposals, memos, and letters to comprehensive and technical reports of varying length, specifications, and professional publications

• Operate and troubleshoot conference room audio-visual equipment

• Compile qualifications submittals in response to Requests for Proposals (RFPs) and Qualifications (RFQs) and maintain information on pre-qualification documentation

• Prepare marketing materials (e.g., project profiles, personnel resumes) for use in developing new business

• Coordinate internal meetings, webinars, lunch presentations, conference calls, and office outings/activities

• Order and stock office supplies, kitchen supplies, and coffee/snack bar for a group of 25

• Work closely with other administrative associates to ensure the flow of work, effective communication, and a cohesive team environment

Requirements

• Minimum 5 years of prior administrative support experience; advanced degree in either English, communications, marketing or business is a plus

• Excellent writing skills with an emphasis on editing and proofreading

• Enthusiasm for supporting others in their work

• Strong organizational skills with exceptional attention to detail

• Ability to multi-task and adapt to changing priorities and project deadlines

• Strong interpersonal skills with the ability to work with diverse professionals at all seniority levels in a fast-paced environment

• Proactive problem-solving skills and willingness to take on various responsibilities

• High capacity for learning, retaining new information, and independently executing processes

• Strong experience with Microsoft Office, including Word, Excel, Outlook, and PowerPoint; Experience with Enterprise Resource Planning (ERP) software (Workday) a plus

WJE offers a robust, total compensation structure, where the hourly rate is just one component of an employee’s annual earnings. Additionally, employees may be eligible to receive overtime and variable compensation based on personal and company performance, often resulting in above-market annual earnings. Actual hourly rate will be based on several factors including consideration for a candidate’s qualifications, skills, competencies, and proficiency for the role while remaining mindful of our commitment to internal equity. A good faith estimate of the starting hourly rate (gross) for this position is in the following range:  

This non-exempt position is also eligible for WJE’s industry-leading, total rewards package which enables our employees to grow and thrive with comprehensive health and financial benefits including:

• Robust and affordable health plans for employees and their families, including HSA as well as low and high-deductible PPO options

• Generous 401(k) matching of 110% for the first 6% of eligible pay vesting immediately

• Time off to care for yourself and others

• Investments in employees’ educational assistance and professional development

​Learn more about WJE’s total rewards package here. 

WJE is an Equal Opportunity Employer. We invite all qualified applicants to apply including individuals with disabilities and protected veterans (VEVRAA federal contractor).

WJE will consider qualified applicants with criminal histories in a manner consistent with the requirements of Fair Chance Ordinances.