Administrative Associate III

Agency

Department

The Administrative Associate III, under general supervision, works collaboratively with District leadership to provide routine administrative support work.

• Performs word processing, desktop publishing, presentation, and data management activities, and assists staff with the use of these applications.

• Composes correspondence, reports, publications, and presentations, including editing and proofreading.

• Provides support in managing and updating websites and social media accounts, ensuring consistency, accuracy of information and compliance with Texas A&M University and Texas A&M AgriLife Marketing and Communication guidelines, maintaining the institution's brand integrity and standards.

• Applies, interprets, and communicates policies and procedures and serves as a resource for answering questions regarding policies.

• Posts information to agency records and modify forms or records. Verifies, processes, and reviews forms, reports, and other documents.

• Makes arrangements for meetings, appointments, conferences, and travel.

• Serves as front-line individual to receive telephone calls, visitors, mail, etc.; fields questions and refers to appropriate individuals; requests express package pickup/delivery; maintains supply inventory, maintains departmental active files and archived records off-site; and provides calendar notices and reminders of activities and deadlines.

Required Education and Experience:

• High school diploma or equivalent combination of education and experience.

• Three (3) years of related experience.

Preferred Education and Experience:

• Bachelor’s degree or equivalent combination of education and experience.

• Five (5) years of related experience.

Required Knowledge, Skills and Abilities:

• Proficiency in standard word processing, spreadsheet, and database applications.

• Excellent written communication, analytical, interpersonal, and organizational skills.

• Ability to multitask and work cooperatively with administrators, faculty, staff and stakeholders; function well in a team environment; exhibit professionalism.

• Ability to work with sensitive information and maintain confidentiality.

• Ability to work independently once given a project.

Other Requirements and Factors:

• This position is security sensitive.

• This position requires compliance with state and federal laws/codes and Texas A&M University System/TAMU policies, regulations, rules and procedures.

• All tasks and job responsibilities must be performed safely without injury to self or others in compliance with System and University safety requirements.

Please include the following with your application:

• Cover letter

• Resume

• Three references with email and daytime phone number

Attach all documents in the attachment box at the bottom of the “My Experience” page before continuing through the application.  Use the “Upload” button to add each document individually. All revisions must be made prior to application submission. 

Applications must either have all job application data entered or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application.

Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.