Administrative Associate II

Agency

Department

Texas A&M AgriLife is the largest and most comprehensive agriculture program in the nation, bringing together five members of The Texas A&M University System: Texas A&M AgriLife Extension Service, Texas A&M AgriLife Research, College of Agriculture and Life Sciences at Texas A&M University, Texas A&M Forest Service, and Texas A&M Veterinary Medical Diagnostic Laboratory. With more than 5,000 employees and a presence in every Texas county, Texas A&M AgriLife is dedicated to improving lives, environments, and the state’s economy through education, research, extension, and service.

As part of AgriLife, the Extension Service is a statewide leader in delivering educational programs and practical solutions to individuals, families, businesses, and communities. Employees have the opportunity to make a direct impact across both urban and rural Texas, as well as benefit from ongoing professional development, supportive resources, and the chance to address real-world challenges.

If you seek a rewarding career built on service, collaboration, and innovation, consider joining Texas A&M AgriLife and the Extension Service.

We are seeking an Administrative Associate II that works under general supervision and provides routine administrative support work.

Responsibilities:

• Provides secretarial support to the 4-H Specialist.  

• Provides assistance to assigned staff, as necessary, in preparing for workshops, field days, meetings, etc.

• Maintains bookkeeping records on state and federal grant accounts; organizes each grant file so that bookkeeping records as well as related agreements and subcontracts are readily available for review and/or reference.

• Generates appropriate requests for and maintains records of all authorizations mandated by policy and procedure.

• Performs mail room duties on a rotating basis or as assigned. Opens and distributes mail (unless otherwise instructed) to assigned staff, scanning correspondence to insure that assignments are made aware of communications requiring immediate attention; whenever possible, prepare support or response data to mail inquiries and deliver with the mail to assigned staff member for further handling; when appropriate, however, respond directly to the inquiry, being sure to advise the assigned staff what actions were taken.

• Answers telephone in a prompt and courteous manner, relaying messages promptly and dealing with handling inquiries whenever appropriate. Assists other secretaries with tasks and/or answering telephones during busy periods and/or absences.

• Maintains calendar of each assigned staff member's whereabouts, updating as necessary.

• Maintains a method of follow-up to ensure not only the timely submission of various reports but also receipt of payments and credits due.

• Attends and participates in all office conferences and meetings as required.

• Maintains a neat and orderly work area.

Required Qualifications:

• High school diploma or equivalent combination of education and experience.

• Two years of related experience.

• Knowledge of word processing, spreadsheet, and database applications.

• Ability to multitask and work cooperatively with others.

• Effective verbal and written communication skills.

Other Requirements:

• Follows 'System Regulation 24.01.06 - Camps and Programs for Minors' to ensure the camp facility and program are a safe environment for youth.

Salary: Compensation for this position is commensurate based on the selected candidate’s qualifications.

When you choose to work for Texas A&M AgriLife, you become part of an organization that is an established leader in agriculture and life sciences with a wide range of capabilities to meet the needs of our statewide, national, and international constituents.

In addition, Texas A&M AgriLife offers a comprehensive benefit package including the following:

• Health, dental, vision, life and long-term disability insurance with Texas A&M AgriLife contributing to employee health and basic life premiums 

• 12-15 days of annual paid holidays  

• Up to eight hours of paid sick leave and at least eight hours of paid vacation each month

• Automatic enrollment in the Teacher Retirement System of Texas  

• Employee Wellness Initiative for Texas A&M AgriLife

Applications received by Texas A&M AgriLife must either have all job application data entered or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to prepopulate the online application.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.