Interested in working in an innovative, collaborative environment with motivated, social people? At Arc Aspicio, you can join a leading consulting firm that specializes in human capital, data analytics, management, and strategy professional services to deliver compelling solutions. Consultants join our practice focused on mission-critical projects and quickly learn to contribute to and grow our company across multiple projects. We invest in hiring, mentoring, and training smart, diverse, and self-driven professionals interested in all aspects of the company and our homeland security and Government clients. We are looking for people who are willing to share ideas and work as part of a collaborative, innovative team.
The Administrative Associate (Homeland Security) role provides scheduling, meeting logistics, records, correspondence, task tracking, and executive support in a fast-paced Federal environment. The position requires the ability to obtain and maintain a favorable DHS Fitness Determination.
Arc Aspicio is currently working in a hybrid work environment where work will be performed at client sites, the Arc Aspicio DC office, and remotely. All candidates must live in the Washington, DC area at the time of employment.
Responsibilities
- Coordinate calendars, meeting schedules, recurring syncs, leadership engagements, and related communications for internal and external stakeholders
- Support virtual and in-person meetings from planning through follow-up, including invitations, registration, venue research, logistics, materials, onsite support, attendance tracking, accurate notetaking, summaries, and action-item updates
- Prepare, format, route, and track agendas, pre-reads, briefing packages, correspondence, reports, memos, meeting materials, and leadership-ready products using templates
- Maintain organized records, files, logs, rosters, membership lists, distribution lists, participation records, document inventories, and audit trails in accordance with applicable records requirements
- Manage designated mailboxes, acknowledge inquiries promptly during core business hours, maintain inquiry logs, and route requests to the appropriate team member
- Communicate and coordinate with team members promptly to tailor messaging and perform quality checks for accuracy and completeness
- Collaborate with our clients to solve tough problems, delivering outstanding client service, and achieving mission results
- Apply excellent consulting, business analysis, and communications skills to quickly identify problems, analyze challenges, and recommend solutions to our team and our clients
Required Qualifications
- At least 4 years of relevant administrative, executive support, program support, or meeting coordination experience, preferably in a Federal consulting environment
- 3 years supporting Federal programs with focus on critical infrastructure
- 2 years leading workstreams
- Demonstrated experience managing calendars, correspondence, records, meeting logistics, task trackers, and competing deadlines
- Ability to prepare accurate notes, summaries, trackers, and professionally formatted documents for leadership review
- Strong proficiency with Outlook, Word, Excel, PowerPoint, Teams, and SharePoint
- Ability to obtain and maintain a favorable DHS Fitness Determination and access to required unclassified Government information and facilities
- Proven to be flexible and thrive in a dynamic, ambiguous, and complex work environment and manage multiple tasks and projects simultaneously
- Outstanding written and oral communication and collaboration skills
- Ability to collaborate and work effectively remotely and in-person
- Desire to join a consulting firm and learn business concepts; loves to collaborate and reach out to get involved in company events, offerings, and special projects
- Ability to work in the Washington, DC metro area and travel to different locations
- Clearance: U.S. Citizenship only (no dual citizenship). Currently holds a Public Trust level clearance or have the ability to obtain and maintain a position of trust/Federal security clearance
- Education: Bachelor’s degree
- Critical Skills: Organization, detail-oriented, clear communication, collaborative mind-set, and interest in working in a consulting firm. Interest in working on assignments outside of one project is strongly desired
Skills Required
- At least 4 years of relevant administrative, executive support, program support, or meeting coordination experience
- At least 3 years supporting Federal programs, preferably with a focus on critical infrastructure
- At least 2 years leading workstreams
- Experience managing calendars, correspondence, records, meeting logistics, task trackers, and competing deadlines
- Experience preparing accurate notes, summaries, trackers, and professionally formatted leadership documents
- Strong proficiency with Outlook, Word, Excel, PowerPoint, Teams, and SharePoint
- Ability to obtain and maintain a favorable DHS Fitness Determination and access required unclassified Government information and facilities
- Ability to work effectively in dynamic, ambiguous, complex environments while managing multiple tasks and projects
- Outstanding written, oral communication, and collaboration skills
- Ability to collaborate and work effectively remotely and in person
- Ability and willingness to work in the Washington, DC metropolitan area and travel to different locations
- U.S. citizenship with no dual citizenship
- Currently holds a Public Trust clearance or can obtain and maintain a position-of-trust or Federal security clearance
- Bachelor’s degree
- Strong organization, attention to detail, clear communication, and collaborative mindset
- Interest in consulting and willingness to support assignments outside one project
What We Do
At Arc Aspicio, we enhance the future of our nation by creating bold ideas and bringing them to life. We are a consulting and solutions company that collaborates with clients to implement change and solve challenging problems. Our vision is to be a hub of creativity where people take action to change the world. We foster a culture of innovation and action, where each employee uniquely contributes their strengths and where a human-centered, mission-focused approach drives how we solve difficult problems. Arc Aspicio’s positions are mostly in the Washington DC metro area and our employees live in DC, VA, and MD within commuting distance of our client sites and DC office. We enable our high-performing teams to collaborate and tailor our capabilities and methods to the very specific and unique challenges of our clients, partners, and stakeholders. Innovation is not possible without action. We integrate our capabilities in strategy, design, data, human capital, behavioral science, and technology to meet complex challenges and deliver innovation. We seek entrepreneurial consultants are interested in problem solving, collaboration with clients and project teams, and building capability and winning new business. Our culture empowers our employees to learn, share knowledge, and be leaders in everything they do. We encourage everyone to express gratitude to their teammates who become so much more than just coworkers. Driven and motivated by action, our culture inspires us to work together to solve problems, socialize, support, care for, and challenge one another as we change the world. Our Diversity, Equity, Inclusion, and Innovation (DEII) Blueprint provides the company with a structured approach to focus efforts in specific areas and achieve and maintain our commitment to diversity, equity, and inclusion, enhancing innovation for our clients and employees.
