C3.ai, Inc. (NYSE:AI) is a leading Enterprise AI software provider for accelerating digital transformation. The proven C3 AI Platform provides comprehensive services to build enterprise-scale AI applications more efficiently and cost-effectively than alternative approaches. The C3 AI Platform supports the value chain in any industry with prebuilt, configurable, high-value AI applications for reliability, fraud detection, sensor network health, supply network optimization, energy management, anti-money laundering, and customer engagement. Learn more at: C3 AI
C3 AI is seeking a proactive Administrative Assistant/Office Manager to support our executive team and ensure smooth office operations of our Tysons, VA office. This onsite role requires professionalism, efficiency, and excellent communication skills.
Responsibilities:
- Welcome and login guests and vendors; answer questions and provide support during their visit
- Manage all local office-related items including supplies, vendors, caterers, and WeWork support personnel
- Assist with managing complex calendars and resolving scheduling conflicts.
- Organize international/domestic travel adhering to company guidelines.
- Coordinate meetings, prepare briefing notes, and handle logistics.
- Oversee daily office operations and logistics.
- Plan and organize office events and meetings.
- Support special projects and adapt to diverse tasks.
- Support to EA staff and Executive Leadership.
- Work with our Facilities / Office Management team to provide as-needed remote support to other satellite offices that do not currently have an on-site Office Manager
- Process and submit expense reports.
Qualifications:
- Bachelor's degree in business or related field
- 5+ years of similar experience, preferably in tech
- Strong organizational skills and experience with complex calendar management.
- Experience in budget preparation, travel coordination, and general office support.
- Excellent written and verbal communication skills.
- Proactive problem-solving abilities and capacity for independent work.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Comfortable in a highly collaborative environment with the ability to work well with cross-functional teams
Candidates must be authorized to work in the United States without the need for current or future company sponsorship.
C3 AI is proud to be an Equal Opportunity and Affirmative Action Employer. We do not discriminate on the basis of any legally protected characteristics, including disabled and veteran status.
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What We Do
C3 AI is the leading Enterprise AI software provider for accelerating digital transformation.
Digital transformation is about leveraging big data and the internet of things to improve performance of assets and predict shortfalls before they happen — all through artificial intelligence and machine learning. Get ahead of supply chain delays before they affect your delivery deadlines. Predict maintenance needs to increase asset uptime, replacing or repairing parts before failure. Reduce energy costs and track sustainability goals in real time, improving building operations and reducing greenhouse gas emissions. Connect disparate health record systems to optimize patient visits and decrease waitlist time.
At the core of all C3 AI products is a proprietary, model-driven AI architecture that dramatically enhances data science and application development. The C3 AI Platform allows customers to develop, deploy, and operate large-scale AI, predictive analytics, and IoT applications. And a broad portfolio of turnkey AI applications allows for even faster development and deployment. From reliability and readiness to supply chain optimization and energy management, C3 AI has deep industry expertise to get your enterprise started on its digital transformation.
