The Administrative Assistant is responsible for all basic office administrative tasks including, but not limited to, corresponding directly with client, ABM Staff, new hire on-boarding, answering phones, filing, data entry, ordering supplies, payroll assistance and will perform any additional duties as directed by Management. This position reports directly to the Account Manager and provides additional support to the Assistant Account Manager as needed.
Pay: 25.00/hr
The pay listed is the salary range for this position. Any specific offer will vary based on the successful applicant’s education, experience, skills, abilities, geographic location, and alignment with market data.
Benefit Information:
ABM offers a comprehensive benefits package. For information about ABM’s benefits, visit ABM Team Member Benefits | Staff & Management
Responsibilities- Assist the Account Manager and/or Assistant Account Manager with any admin duties.
- Conduct and answer phone calls/emails & door access intercom system.
- Create and maintain weekly spreadsheets for processing, staffing roster, PTO accruals and trackers, seniority lists, etc.
- Verify and create schedules and hourly reports for staff in EPAY.
- Track daily missed punches and communicate with staff members to get them corrected.
- Maintain files and documents organized for easy management access.
- Mail checks for hourly employees.
- Complete and send off Employee change forms.
- Oversee that all tags have been submitted and approved by each manager.
- Assist managers with ordering supplies.
- Keep record of all Safety trainings.
- Keep record of SWOP & LET reports.
- Maintain small tools and equipment inventory files.
- Conduct MVR checks.
- Assist with Tag Pricer, & Corrigo Work Orders.
- HR Related Functions
- Post job requisitions on Job Align and social media.
- Review all incoming applications, and conduct phone screens.
- Schedule interviews and assist managers in conducting them as needed.
- Conducts and follow up on all background checks and badging.
- Provide manager and employees with employee number once hired.
- Schedule and assist in training/orientations for new employees as needed.
- Create new employee personnel folders, and maintain all employee files.
- Assist hourly employees with any questions or concerns.
• 1–3 years of administrative experience with strong skills in communication, organization, data entry, and customer service
• Proficiency with Microsoft Office (especially Excel), timekeeping/scheduling systems, and the ability to maintain accurate employee, payroll, and safety records
• Ability to handle confidential HR tasks, support onboarding, manage multiple priorities, and work effectively with managers, staff, and clients
Skills Required
- 1-3 years of administrative experience with strong communication, organization, data entry, and customer service
- Proficiency with Microsoft Office, especially Excel
- Experience with timekeeping/scheduling systems and EPAY
- Ability to maintain accurate employee, payroll, and safety records and handle confidential HR tasks
- Ability to support onboarding, create and maintain personnel files, and manage multiple priorities
- Experience posting job requisitions, reviewing applications, conducting phone screens, and scheduling interviews
ABM Industries Compensation & Benefits Highlights
The following summarizes recurring compensation and benefits themes identified from responses generated by popular LLMs to common candidate questions about ABM Industries and has not been reviewed or approved by ABM Industries.
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Healthcare Strength — Health coverage includes medical, dental, and vision, with some options described as strong (including no‑deductible choices) and added features to support condition management alongside expanded wellness benefits. Programs such as an Employee Assistance Program and FSA/HSA options further support physical and mental wellbeing.
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Retirement Support — A 401(k) savings plan with company match and immediate vesting supports long‑term savings. Complementary protections like life, AD&D, and disability insurance bolster financial security.
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Wellbeing & Lifestyle Benefits — Perks such as paid holidays, vacation and sick/bereavement time, commuter benefits, and discount programs are part of the offering. An emergency relief fund for financial hardship provides additional practical support for eligible employees.
ABM Industries Insights
What We Do
Commercial Cleaning Service That Shines There’s more to janitorial services than a mop hitting the floor. Environmental concerns and new technologies have taken commercial cleaning service to a new level. ABM Janitorial Services combines today’s technology with more than 100 years of innovative experience. That means we can offer you a full range of solutions based on your individual needs – at one site or for multiple locations nationwide. Our uniformed, trained workers use our private label cleaning products and the best equipment for doing the job right. Quality work is reinforced through inspections, detailed record keeping, and exception reporting. Choose ABM for your janitorial services today.
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