Administrative Assistant

POSITION SUMMARY

We are seeking an organized, detail-oriented Administrative Assistant to join our team. In this role, you will provide essential administrative support to the different departments within your store to ensure smooth operation of our daily business. The ideal candidate will have excellent communication skills, strong organizational skills, and a customer service-oriented mindset.  

ESSENTIAL DUTIES AND RESPONSIBILITIES 

Duties (Most Important to Least Important)

Answer and direct phone calls, emails and other inquires. Greet and assist visitors, clients and vendors in a welcoming and professional manner. 

Support and assist departments as needed by handling routine inquiries and processing simple requests.  Assist by working on special projects as needed. 

Help with the organization of documents, reports, and correspondence. Ensure the maintenance of accurate records and databases as needed. Maintain filing systems. 

Maintain office supplies, ensuring inventory is always stocked. Help maintain office cleanliness and ensure a professional and welcoming environment. 

Help organize events; actively participate in boat shows, stores and off-site sales and customer events.

All other duties as assigned and needed.

SKILLS  

• Excellent verbal and written communication skills.
• Strong organizational and time-management skills with the ability to prioritize tasks effectively.
• Ability to work independently and collaboratively in a fast-paced environment. 

QUALIFICATIONS / REQUIREMENTS

• High school diploma or equivalent
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) 

PHYSICAL DEMANDS

Use the table / checklist below to indicate what is required of this position. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

Using the rating scale below, indicate how often the following physical activities and environmental conditions are required/present in performing the Essential Job Responsibilities.

C=Constantly

F=Frequently

O=Occasionally

R=Rarely

(5-8 hrs. /shift)

(2-5 hrs. /sift)

(Up to 2 hrs. /shift)

(Not regular part of job)

Physical Activities

Remaining in a stationary position, often standing or sitting for prolonged periods

 C

Repeating motions that may include the wrists, hands and/or fingers

C

Moving about to accomplish tasks or moving from one worksite to another

Operating motor vehicle

Communicating with others to exchange information

 C

Assessing the accuracy, neatness and thoroughness of the work assigned

C

Hearing

 C

Talking

C

Seeing

C

Eye/Hand/Foot Coordination

C

WORK ENVIRONMENT

Use the table / checklist below to indicate the environmental conditions and physical demands of the position. The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

How would you best describe the environmental demands for this position? (Check only one)

Environmental Conditions

No adverse environmental conditions expected

Poor ventilation

Hazardous conditions

Small and/or enclosed spaces

Noisy environments

How would you best describe the physical demands for this position? (Check only one)

Physical Demands

Sedentary work that primarily involves sitting/standing

☐

Light work that includes moving objects up to 20 pounds

☒

Medium work that includes moving objects up to 50 pounds

☐

Heavy work that includes moving objects up to 100 pounds or more

☐

This position operates exclusively in an indoor office environment with controlled temperatures. (Y/N)

DO NOT MAKE ANY EDITS TO THE BELOW PORTION OF THE JOB DESCRIPTION:

OneWater Marine is an Equal Opportunity Employer and complies with ADA regulations as applicable.

This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments. All duties and responsibilities are essential functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbents will possess the skills, aptitudes, and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. The requirements listed in this document are the minimum levels of knowledge, skills, or abilities. This document does not create an employment contract, implied or otherwise, other than an “at will” relationship.