Position: Administrative Assistant to TCU Catholic Campus Ministry
Date Revised: August 22, 2025
Reports to: Director of Campus Ministry
Location: TCU Catholic Newman Center
2704 West Berry St.
Fort Worth, Texas 76109
www.fwdioc.org/employment
General Position Summary: Assist the Director of Campus Ministry administratively by providing support in maintaining records, organization, and planning campus ministry activities.
Principal Accountabilities:
Greet visitors and answer phone calls graciously and in a professional manner.
- Assist and/or lead short-term projects and initiatives at request of the Director.
- Respect the need for confidentiality and sensitivity of information.
- Have a proven ability to exercise good judgment in recognizing the scope of authority.
- Developing and maintaining spreadsheets, databases, and mailing lists.
- Organize documents for Director of Campus Ministry approval and maintain a record of expenses.
- Assist the Director of Campus Ministry for meetings, events and any other activities offered by the office. Including coordinating and publicizing meeting logistics and registration for student events. Ensure that set up and take down activities necessary for all events are performed.
- Organize and maintain the volunteers' contact and required trainings (including Safe Environment) within the ministry.
- Manage and purchase food and supplies following the budget under direction of the Director.
- Assist with the upkeep and operation of the Newman Center.
- ensure that all altar linens used for Mass are cleaned and pressed.
- Assist Director in serving as point of contact for communications with TCU Office of Religious and Spiritual Life as well as the Faculty Advisor.
- Responsible for all other projects, tasks, etc., as assigned.
Working Conditions and/or Physical Requirements:
- This position works in a typical office environment but is subject to stress due to the evolving and quickly expanding business needs, tight deadlines and heavy workloads.
- The ability to lift up to 35 pounds is required to set up rooms for classes and carry books, packages, or supplies.
- Significant amount of time regularly spent answering and speaking on the telephone and corresponding via email to individuals internal and externally.
- The working hours for this position are flexible based on the TCU Academic Calendar. Evening and weekend hours will be required.
Travel Requirements:
- Limited travel may be required to locations within the Metroplex.
Education and Experience Preferred:
- Associates degree or greater in related field
- Office management and administration
- Computer literacy in Microsoft Office Suites
Knowledge and Skills Preferred:
- Active practicing Catholic in good standing with the Catholic Church
- Bi-lingual fluency in speaking, reading, and writing English and Spanish, preferred
- Excellent communication/presentation.
- Organizational, facilitation, research and process skills.
- Proficiency in time management and record keeping.
- Must have a valid driver’s license and have the ability to use one’s own vehicle (mileage is reimbursed) for business travel.
FLSA Designation: Non-Exempt
Full Time
Skills Required
- Valid driver’s license and ability to use own vehicle (mileage reimbursed)
- Ability to lift up to 35 pounds for event/setup duties
- Ability to work flexible hours including evenings and weekends
- Respect for confidentiality and sensitivity of information
- Organize and maintain volunteer contact records and required trainings (including Safe Environment)
- Developing and maintaining spreadsheets, databases, and mailing lists
- Computer literacy in Microsoft Office Suite
- Associate degree or greater in related field
- Office management and administration experience
- Bilingual fluency in English and Spanish (speaking, reading, writing)
- Active practicing Catholic in good standing with the Catholic Church
- Excellent communication, presentation, organizational, and time-management skills
What We Do
In full communion with the Pope, the Catholic Diocese of Fort Worth is comprised of 92 parishes, 17 schools, and an estimated 1,200,000 Catholics across 28 counties. As Bishop, Most Reverend Michael F. Olson, S.T.D., M.A., guides and fosters the spiritual growth of the Catholic community in North Texas.
