Administrative Assistant

Are you a proactive, highly organized professional with a passion for executive support, governance, and enabling senior leaders to succeed in a dynamic, cross-functional environment?
 

GSK remains committed to achieving bold commercial ambitions for the future. By 2031, we aim to deliver £40 billion in annual sales, leveraging our existing strong performance momentum to significantly increase our positive impact on the health of billions of patients globally.
 

Our strategy is centred on early intervention to prevent and alter the course of disease, helping protect people while supporting healthcare systems.
 

Our diverse portfolio consists of vaccines, specialty medicines, and general medicines. Through continuous innovation and a dedicated focus on scientific and technical excellence, we strive to develop and launch new, groundbreaking treatments that address critical health challenges.
 

Job Purpose

GSK is looking to hire an Executive Assistant & Risk Management & Control Board (RMCB) Coordinator to join our Commercial Canada team. This is a hybrid role based out of our Mississauga office, requiring 2–3 business days per week in the office.
 

As an Executive Assistant & RMCB Coordinator, you will provide high-calibre administrative and strategic support to three members of the Canadian Leadership Team while serving as Coordinator for the Risk Management & Control Board (RMCB). Acting as a trusted partner in a fast-paced, matrixed environment, you will anticipate business needs, enable effective decision-making, and ensure seamless executive operations through exceptional organization, communication, and stakeholder management. Working closely with senior leaders and cross-functional partners—including Compliance, Finance, HR, Tech, Legal, and business owners—you will also play a critical role in supporting governance activities, risk management processes, and audit readiness.

Details (Your Responsibilities)

This role will provide YOU the opportunity to lead key activities to progress YOUR career. These responsibilities include some of the following:

• Provide proactive administrative and strategic support to three Canadian Leadership Team members, including complex calendar management, meeting coordination, travel arrangements, expense management, correspondence, and document preparation.

• Anticipate the needs of supported leaders, independently manage follow-ups, and continuously simplify recurring administrative activities.

• Handle confidential and sensitive information with the highest level of discretion, integrity, and professionalism.

• Screen, prioritize, and respond to incoming enquiries using established processes to improve efficiency and reduce duplication.

• Effectively manage multiple priorities and competing deadlines while leveraging digital tools and dashboards to maintain visibility and organization.

• Coordinate meetings, projects, and cross-functional interactions, maintaining shared repositories and collaboration tools that support efficient information sharing.

• Keep Leadership Team members informed through concise updates on key deliverables, deadlines, and business priorities.

• Identify opportunities for process improvements, champion technology-enabled ways of working, and share best practices across the Executive Assistant community.

• Partner with the Executive Assistant to the General Manager, Canada, to manage the Commercial Planning Calendar, Canadian Leadership Team calendar and mailbox, while providing backup

• Coordinate recurring RMCB meetings, including scheduling, logistics, attendee management, and monthly meeting planning with the Compliance Lead

• Develop and maintain monthly meeting agendas, ensuring alignment with key risk priorities and confirming agenda ownership with business stakeholders

• Compile and distribute meeting agendas and pre-read materials by the Friday preceding each scheduled Tuesday meeting

• Capture clear, accurate meeting minutes and action items, collaborating with the Compliance Lead and Legal team to finalize documentation as required

• Distribute approved meeting minutes and action logs to stakeholders within established timelines

• Maintain and proactively manage consolidated action trackers, following up with business owners to ensure timely completion of commitments while escalating overdue items when appropriate

• Maintain the Audit Tracker by updating governance actions, audit items, and current status

• Ensure all governance documentation—including agendas, minutes, action logs, and supporting materials—is accurately maintained within the Compliance Repository

• Support internal and external audit activities by retrieving, organizing, and preparing required governance documentation

• Serve as the central point of contact for RMCB logistics, documentation, and stakeholder communications, ensuring business owners understand reporting expectations and key submission deadlines.

Why you?

Basic Qualifications

We are looking for professionals with these required skills to achieve our goals:

• Minimum of 2 years of experience in executive assistant, senior administrative support, project coordination, or office management, preferably supporting senior leaders within a complex, matrixed organization.

• Strong organizational, planning, and prioritization skills with the ability to manage multiple deadlines, stakeholders, and competing priorities simultaneously.

• Demonstrated ability to handle confidential information with discretion and sound judgment.

• Excellent written and verbal communication skills, including experience drafting meeting minutes, action logs, and executive communications.

• Experience supporting governance forums, committees, or board administration, or strong administrative experience with an interest in risk, audit, or compliance coordination.

• Exceptional attention to detail with a focus on accuracy, quality, and timely execution.

• Ability to work independently, demonstrate initiative, and make sound decisions within established guidelines.

• Strong proficiency in Microsoft 365 (Outlook, Teams, Word, Excel, and PowerPoint), along with experience using SharePoint or similar collaboration and document management tools.

• Ability to work in a hybrid environment with regular on-site presence in Mississauga (2–3 business days per week).
   

Preferred Qualifications

If you have the following characteristics, it would be a plus:

• Experience supporting governance committees, risk management boards, audit, or compliance activities.

• Experience working within a regulated industry or quality-driven environment.

• Experience maintaining governance action trackers, audit trackers, and structured document repositories.

• Familiarity with GSK systems and tools or demonstrated ability to quickly learn new digital platforms.

• Experience coordinating large meetings, town halls, or cross-functional events.

• Strong relationship-building skills with senior leaders and support functions including Compliance, Legal, Finance, HR, and Tech.

• Strong written and verbal communication skills in English; French language skills are considered an asset.

• Experience collaborating with global or cross-functional teams across multiple time zones.
   

#GSKCareers

In compliance with Ontario's provincial pay transparency legislation, this job posting includes a salary range to support equitable and informed hiring practices. The annual compensation for this role is CAD54,300 to CAD90,500 , determined based on experience, qualifications, and internal equity. GSK is dedicated to promoting transparency and fairness throughout our recruitment process.Salary ranges for other locations are shown because some markets have pay transparency laws that require salary information on job postings, and those locations are potential job sites for this role. If salary ranges are not displayed in the job posting for a specific location or country, the relevant compensation will be discussed during the recruitment process.

Why GSK?
Uniting science, technology and talent to get ahead of disease together.

GSK is a global biopharma company with a purpose to unite science, technology and talent to get ahead of disease together. We aim to positively impact the health of 2.5 billion people by the end of the decade, as a successful, growing company where people can thrive. We get ahead of disease by preventing and treating it with innovation in specialty medicines and vaccines. We focus on four therapeutic areas: respiratory, immunology and inflammation; oncology; HIV; and infectious diseases – to impact health at scale.

People and patients around the world count on the medicines and vaccines we make, so we’re committed to creating an environment where our people can thrive and focus on what matters most. Our culture of being ambitious for patients, accountable for impact and doing the right thing is the foundation for how, together, we deliver for patients, shareholders and our people.

GSK is an Equal Opportunity Employer. This ensures that all qualified applicants will receive equal consideration for employment without regard to race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), parental status, national origin, age, disability, genetic information (including family medical history), military service or any basis prohibited under federal, state or local law. GSK is committed to accommodating persons with disabilities. If you need accommodation at any stage of the application process or want more information on our accommodation policies, please contact us at [email protected].  Please do not send resumes to this e-mail and instead apply through the online application process of this posting.

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