Description
This position is contingent upon successful contract proposal submission and award.
The Administrative Assistant provide comprehesnive administrative support to the Program Manager, Deputy Program Manager, and the entire Readiness Assistance Training Team (RATT) including scheduling, correspondence, records management, CDRL tracking/preparation assistance, managing communications, and ensuring the timely submission of contract deliverables.
Responsibilities include, but not limited to:
- Draft and prepare correspondence, directives, and forms in proper format, ensuring accuracy and compliance with procedural requirements
- Utilize various software tools, including desktop publishing, calendar management, email, spreadsheets, and graphics
- Manage travel arrangements, travel orders, and vouchers in accordance with regulations
- Assist with unit-hosted conference planning, including staff briefing preparation and logistical coordination (billeting, protocol liaison, facilities liaison, etc.)
- Schedule large meetings and conferences, including those at distant locations
- Attend meetings and conferences to support administrative setup, logistics, and track action items
- Maintain calendars for the Commanding Officer, Executive Director, Unit events, and Center HQ’s conference rooms
- Provide expert advice on document preparation and publication, including newsletters, brochures, flyers, reports, briefings, and manuals
- Enhance presentation materials, training documents, and technical reports using publishing software
- Provide other support as required.
Requirements
Requirements
- Experience:
- A minimum of five (5) years of experience in an administrative support role, preferably within a government contracting or military environment
- Proficiency in MS Office suite (Word, Excel, PowerPoint, Outlook)
- Experience in coordinating travel, managing schedules, and preparing reports and official correspondence
- Ability to handle classified material in accordance with security protocols
- Experience supporting federal government or DoD program office.
- Strong organizational and communication skills
- Familiarity with DoD records management and OPSEC requirements
- Ability to work independently with minimal supervision
- Excellent written and verbal communication skills
- Education:
- High school diploma or equivalent; associate's degree preferred.
- Security Clearance:
- Secret clearance required
Skills Required
- Proficiency in Microsoft Office suite (Word, Excel, PowerPoint, Outlook)
- Experience supporting federal government or DoD program office
- Familiarity with DoD records management and OPSEC requirements
- At least 3 years of experience in a Navy administrative environment
- Recent experience (within the last 3 years) in administrative, presentation, protocol, and operations support
- Extensive executive administration experience, including high-level event planning, itinerary development, and knowledge of Navy protocol and military courtesies
- Strong organizational, written and verbal communication skills and proven ability to prioritize work
- Strong background in administrative and executive support tasks; ability to work independently with minimal supervision
- High school diploma or equivalent
- Associate's degree
- Secret security clearance
What We Do
Prevailance provides high-value services and technologies to the U.S. Government, Department of Defense, and NATO, offering operations and doctrine development, multinational-integration, warfare skills training, command and control, intelligence, and exercise development.
