Administrative Assistant

POSITION SUMMARY

Provides administrative support to the Global Support Services Director of Operations. Duties include uniform ordering and issuance, scheduling meetings and events, processing data, providing training, and creating documents, spreadsheets and presentations. Strong attention to detail and excellent communication skills are essential. 

RESPONSIBILITIES

• Generates Costpoint requisitions.  Becomes Costpoint requisitioning and receiving subject matter expert, training field personnel as needed.   
• Tracks uniform and badges inventory.  Replenishes and distributes as needed. 
• Tracks data, analyzes, produces reports and communicates results in an accurate and timely manner.  
• Tracks and promotes progress of employee award bonuses. 
• Assists with processing vendor invoices in a timely manner. 
• Communicates quarterly Compliance Training status for GSS operations team.
• Maintains multiple Excel trackers. 
• Documents procedures. 
• Assists field personnel by providing information and connecting them with the appropriate back-office departments when necessary. 
• Request new accounts and access for new Contract Managers. 
• Arranges for introductory sessions with back-office departments.  
• Coordinates with Operations and Recruiting to order uniforms and equipment for new hires. 
• Lift and carry objects such as uniform kits weighing up to approximately 30 pounds.
• Stoop, kneel, bend, crouch and/or crawl frequently for extended periods of time.
• Other duties as assigned. 

QUALIFICATIONS

• High School diploma.
• Minimum four years of administrative experience in a high-paced environment.
• Self-motivated, organized and consistently exhibits strong attention to detail.
• Excellent writing skills.
• Ability to multitask and prioritize.
• Ability to work independently and as part of a team.
• Willingness to research, discover and learn independently.
• Ability to foster and maintain cooperative working relationships.
• Willingness to learn new applications, become a Subject Matter Expert, create procedural documentation and provide training to others.
• Must maintain sensitive information in confidentiality.
• Intermediate Microsoft Excel, Word and PowerPoint skills.
• Experience with Costpoint and Cognos are a plus. 

BENEFITS

Constellis offers a comprehensive, total rewards package that includes competitive compensation and a flexible benefits package that reflect its commitment to creating a diverse and supportive workplace.