Administrative Assistant

Position Summary

The Administrative Assistant position at Sunnyside Gardens is responsible for managing office functions including invoicing, billing, answering phone calls, and other clerical functions.

Reporting Relationship

Reports directly to the General Manager.

Position Duties

• Continually promote excellent customer service, quality, and professionalism. Perform all job duties with integrity and a high level of accuracy.

• Manage vendor and client relationships. Process work orders and time and material contracts. Bill clients accordingly, and follow up if needed to obtain payment.

• Manage all administrative tasks including answering the phone, receiving invoices, maintaining office equipment, maintaining office supplies and software, and client billing.

• Maintain confidentiality in regard to client personal and payment information, and meetings between staff and management.

• Perform accounting duties including, but not limited to, posting daily deposits, entering and coding invoices into accounts payable, and filing paid invoices.

• Properly maintain office area and office equipment inventory. This may include sweeping, vacuuming, and cleaning.

• Attend all meetings as needed.

• Perform all other duties as assigned.

Experience Required

• Two (2) years of office management experience required.

• High School Diploma or GED equivalent required.

• Prior garden center industry experience preferred.

• Strong knowledge of Microsoft products and ability to learn new technology required.

Skills Required

• Must display good communication and organizational skills with strong attention to detail.

• Must have the ability to work independently, multi-task, prioritize tasks, and have strong math skills.

• Must be friendly, possess a team mentality, and the ability to build rapport.

• Must be able and willing to work overtime. Additional hours may be needed in peak seasons.

• Must be able to read, write, and speak English fluently.

Position Type and Classification

This is a full-time, non-exempt role, which is eligible for overtime in accordance with the FLSA.

Physical and Mental Demands

Requires sitting (67%-100%), standing, and walking. Requires reaching and occasional crouching. Requires the ability to push and pull wheeled carts with nursery products. This position requires the ability to operate a computer and a point-of-sale register along with excellent manual dexterity and visual skills. Must be able to work in and around high UV light, wet or humid conditions, fumes, heat, cold, chemicals, and high levels of noise. Requires the ability to communicate clearly. Requires the ability to lift and move up to 50 lbs.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.