Administrative Assistant

About FACS

At FACS, our mission is to make environments safer and healthier for the people who live and work in them. As one of the nation's leading environmental health consulting firms, we help organizations protect their people, assets, and communities. We are built on purpose, partnership, and performance—delivering measurable impact with every client engagement.

Our Values

We live our mission through three core values:

• People First: Support our team and clients, promote professional growth, and value collaboration.
• Integrity of the Science: Deliver accurate, reliable results through objective, evidence-based practices.
• Client Relationships for Life: Build long-term partnerships and help clients address environmental health challenges.

About FACS & You

At FACS, your work contributes directly to safer, healthier communities. Ranked "Best Places to Work" for five consecutive years, we invest in your success through training, mentorship, and support for professional certifications—so you can grow, thrive, and build a career with lasting impact.

Curious to see what we do?

• FACS Experts – Meet our team and see who you’ll be working with.

Why Join Us

• Impact: Contribute meaningful work that empowers teams and drives results across the organization.
• Culture: Thrive in a collaborative, entrepreneurial, and mission-driven environment where your work matters.
• Growth: Innovate, develop your skills, and help shape the future of how we operate and deliver on our mission.
• Visibility: Partner directly with leadership and cross-functional teams to make a real difference.

Primary Function:

The Administrative Assistant will be responsible for the overall maintenance of the office performing all administrative duties as well as be the first person of contact for clients.

Primary Responsibilities:

• Order office supplies and equipment for both office and field
• Ensure printers and copiers are running properly (schedule for repairs as needed)
• Create and maintain new and current client accounts, verifying billing and contact information is accurate
• Review project intake forms for accuracy
• Schedule new project and communicate to staff regarding updates, adding updates to google calendars
• Distribute Purchase Orders to all staff involved in project
• Create electronic file for each project in local network drive then save all correspondences
• Answer incoming office calls, documenting all calls
• Manage and schedule employee certifications, training and annual medical evaluations
• Prepare and send packages for US mail, FedEx or UPS
• Assist with preparation of presentations or courses taught by staff; i.e. making copies, packets, ordering supplies and or preparing conference rooms
• Collect and track expense reports. Send list to accounting each Monday
• Collaborate with insurance company (Hefferman) to supply certification request
• Keep office clean and organized at all times. This includes storage rooms, hallways, warehouses and bathrooms, etc.
• Distribute birthday cards and monthly cake celebrations (optional) by office for coworkers
• Plan events for the office. Including employee recognition events, retirement, new baby, milestone anniversaries, annual holiday parties, summer BBQ events. Acting a committee member for the larger office events
• Book hotel and travel reservations for employees for projects and events. Using corporate credit card or own (expensing charges)
• Assist Human Resources with new hire onboarding tasks
• Training new employees on selected tasks as needed
• Ensure recycling efforts are made by office staff and contact city for pick up
• Maintain storage and warehouse making sure items are properly and safely stored, as well as labeling boxes and shelves
• Pick up or drop off supplies at the lab
• Assist accounting with weekly customer service calls/ emails
• Maintenance field vehicles i.e. oil changes, tune-up etc.
• Accept Subpoenas and depositions, then issue project number
• Close out litigation files
• Assist Local Director and IT as needed

Requirements:

• Minimum 2–3 years of relevant experience
• Strong professional verbal and written communication skills
• Ability to cooperate and work effectively with clients and coworkers
• Highly organized with strong time management skills and the ability to work with little or no direction
• Knowledge of basic office functions, including phone etiquette, faxing, and copying
• Computer literate, with the ability to quickly learn new programs and systems

Physical & Work Requirements

• Ability to lift and carry equipment up to 20 lbs.
• Prolonged periods of sitting at a desk and working on a computer for documentation and reporting
• Must be able to pass a background check

Compensation and Rewards

• Competitive base salary with performance-based bonus structure tied to individual and team achievements
• Comprehensive benefits package, including:
  • Medical coverage with 100% company-paid premiums for employees and their families, plus 50% of the annual deductible covered by the company
  • 401(k) retirement plan with company matching contributions
  • Vision and dental plan options
  • Flexible Spending Accounts (health care and dependent care)
  • Company-sponsored programs including Employee Assistance Program, life and disability insurance, Rocket Lawyer legal services, and mobile phone plan with Verizon
  • Voluntary benefits options including supplemental life insurance for employees and dependents, short-term disability, hospital, accident, and pet insurance
  • Generous PTO (3 weeks accrual), paid holidays, volunteer days, and floating holiday
  • Tuition Reimbursement Program to promote higher education
  • Paid training and certifications to support career advancement
  • Incentive Bonus Plan and Donation Matching Program

Wage Transparency

Pay for this position is based on a number of factors including geographic location, relevant knowledge, skills, and experience.

Equal Opportunity Employer

Forensic Analytical Consulting Services is an equal-opportunity employer that complies with EEOC rules and regulations. We are committed to diversity, equity, and inclusion and do not discriminate based on race, age, disability, or other non-merit characteristics. We welcome all candidates to apply, including women, people of color, persons with disabilities, and veterans.

Employment Contingency

Employment is contingent upon successful completion of background check and drug screening.