Administrative Assistant
Location: Buffalo Grove, IL
Work Schedule: Monday-Friday, 7:30am to 4:30pm
Job Description:
Family-owned technical services company based in Buffalo Grove, IL is seeking an Administrative Assistant with 2 - 5 years of administration experience.
Responsibilities:
- Will prepare employment contracts and documents
- Assist in sending out new hire documents via online portal
- Assist in gathering necessary paperwork for new hires
- Assist in sending out pre-hire screening documents to new applicants
- Data entry and filing
- Maintain employee files
- Prepare reports (expense and vendor to submit to Finance Department for processing)
- Log expense reports in Expense Log
- Assist in maintaining company uniform inventory
- Sending out shipments to all locations utilizing FedEx and USPS
- Act as back-up for reception desk, covering lunch and vacation days
- Perform other duties as assigned
Minimum Qualifications:
- High School Diploma or GED
- Two years of Administrative Assistant experience
- Two years of Microsoft Office experience (including Word, Excel and Outlook)
- Excellent organizational and communication skills
- Power Point and Access experience a plus
Compensation
$24.00/hour
Benefits
Employees are offered medical, dental, vision, and life insurance. Employees are able to enroll in KAI’s 401k plan. Employees receive 10 vacation days and 5 sick days annually. Employees receive 6 paid holidays.
Employment is contingent on (a) your ability to provide appropriate proof of your identity and eligibility to work in the United States; (b) your references and any background check being satisfactory to the Company; and (c) you successfully passing a pre-employment drug test.
Equal Opportunity Employer Disability/Vets
Skills Required
- High School Diploma or GED
- Two years of Administrative Assistant experience
- Two years of Microsoft Office experience (including Word, Excel and Outlook)
- Excellent organizational and communication skills
- PowerPoint and Access experience
- Ability to provide proof of identity and eligibility to work in the United States
- Satisfactory references and background check
- Successful completion of a pre-employment drug test
What We Do
Kay & Associates, Inc. is an engineering, technical, and professional services company that has been supporting government and commercial clients for over 50 years. They specialize in providing high-quality staffing solutions, aviation and logistics support, and a wide range of technical services both in the U.S. and internationally, focusing on aircraft maintenance, overhaul, and repair for various platforms.
