Want to build a brighter, bolder future and cultivate your career? Join Ecolab’s team and help create a world in which we all thrive.
Ecolab is seeking an Administrative Assistant to join our team in Grapevine, TX. As an Administrative Assistant, you’ll be at the heart of a dynamic team, supporting senior leaders and helping drive business success. You’ll bring structure, clarity, and energy to every task—whether it’s coordinating meetings, managing calendars, or supporting HR and finance processes. This is your opportunity to grow your career while helping others thrive.
How You’ll Make an Impact:
Perform general administrative duties in support of individuals, teams, and business processes
Coordinate meeting logistics, including reserving conference rooms, setting up equipment, and preparing materials
Manage calendars across time zones and ensure leaders are where they need to be, when they need to be there
Compile basic information for inclusion in reports or presentation materials; prepare charts, graphs, and tables as needed
Support financial processes such as corporate card reconciliation and invoice tracking
Arrange domestic and international travel, including visa processing
Provide HR-related support for hiring, onboarding, promotions, transfers, and terminations
Compile and edit presentation content from multiple sources and distribute reports to stakeholders
Maintain agendas, action item lists, and program plans, escalating issues when needed
Respond to routine correspondence following established procedures
Create and manage SharePoint sites and shared drives to keep teams organized
Use sound judgment to prioritize tasks and ensure smooth workflow
Communicate proactively to meet internal and external client needs
Position Details:
Location: This is an in-person position located at Ecolab's Grapevine Warehouse in Grapevine, TX.
Work Schedule: Monday-Friday, 8am-5pm
What’s Unique About This Role:
You’ll support senior leadership in a fast-paced, high-impact environment
You’ll be a trusted partner in both day-to-day operations and strategic initiatives
Minimum Qualifications:
High school diploma or equivalent
One year of administrative experience
Immigration sponsorship is not available for this position
Preferred Qualifications:
Bachelor’s degree
Intermediate proficiency in MS Office (Outlook, Excel, PPT)
Experience successfully managing multiple, competing priorities to meet deadlines
Excellent verbal and written communication skills, with a strong customer service focus
Organizational skills and attention to detail
Experience anticipating needs, being resourceful, and using sound judgment and tact
Critical thinking, analytical, and problem-solving skills
Learning agility; Experience quickly gaining knowledge of organizational operations, procedures, and staff
Experience working independently, as well as collaborating in a team environment
Reliability, flexibility and approachability
Process oriented, adaptable, reliable, flexible and approachable
What’s in it For You:
Starting on Day 1: Access to our comprehensive benefits package including medical, dental, vision, matching 401K, company-paid pension, stock purchase plan, paid parental leave, select discounted childcare resources, and more!
The opportunity to take on some of the world’s most meaningful challenges, helping customers achieve clean water, safe food, and healthy environments
The ability to make an impact and shape your career with a company that is passionate about growth
The support of an organization that believes it is vital to include and engage diverse people, perspectives, and ideas to achieve our best
About Ecolab:
At Ecolab, we prioritize our talent-first philosophy by creating the most capable and diverse team to excel at our nearly three million customer sites. Building on a century of innovation, our 48,000 associates help deliver comprehensive science-based solutions, data-driven insights and world-class service to advance food safety, maintain clean and safe environments, and optimize water and energy use, and improve operational efficiencies and sustainability for customers in the food, healthcare, life sciences, hospitality and industrial markets in more than 170 countries around the world. Our solutions not only enhance operational efficiency but also contribute to sustainability and public health, making a positive impact on the world. We are committed to eliminating unnecessary complexities and embracing a beginner's mindset, continuously seeking new perspectives and innovative solutions to stay ahead in a rapidly changing world.
Annual or Hourly Compensation Range
Benefits
Ecolab strives to provide comprehensive and market-competitive benefits to meet the needs of our associates and their families. Click here to see our benefits.
If you are viewing this posting on a site other than our Ecolab Career website, view our benefits at jobs.ecolab.com/working-here.
Potential Customer Requirements Notice
To meet customer requirements and comply with local or state regulations, applicants for certain customer-facing roles may need to:
- Undergo additional background screens and/or drug/alcohol testing for customer credentialing.
- Be fully vaccinated for COVID-19, including a booster if eligible, unless a religious or medical accommodation is requested by the applicant and approved by Ecolab.
Americans with Disabilities Act (ADA)
Ecolab will provide reasonable accommodation (such as a qualified sign language interpreter or other personal assistance) with our application process upon request as required to comply with applicable laws. If you have a disability and require accommodation assistance in this application process, please visit the Recruiting Support link in the footer of each page of our career website.
Skills Required
- High school diploma or equivalent
- One year of administrative experience
- Work in-person at Grapevine, TX warehouse (Monday-Friday, 8am-5pm)
- Bachelor's degree
- Intermediate proficiency in MS Office (Outlook, Excel, PowerPoint)
- Experience creating and managing SharePoint sites and shared drives
- Experience managing multiple, competing priorities to meet deadlines
- Excellent verbal and written communication skills with strong customer service focus
- Organizational skills and attention to detail
- Experience arranging domestic and international travel, including visa processing
- Experience supporting HR processes (hiring, onboarding, promotions, transfers, terminations)
- Critical thinking, analytical, and problem-solving skills
- Ability to work independently and collaboratively; reliability, flexibility, and approachability
- Process-oriented mindset and learning agility
Ecolab Compensation & Benefits Highlights
The following summarizes recurring compensation and benefits themes identified from responses generated by popular LLMs to common candidate questions about Ecolab and has not been reviewed or approved by Ecolab.
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Retirement Support — Feedback suggests the company provides strong retirement programs, including a 401(k) with employer matching and a pension, alongside options like an employee stock purchase plan. Offerings such as retiree healthcare benefits and diverse investment choices reinforce long-term financial support.
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Healthcare Strength — Feedback suggests medical coverage is broad, with HSA plan options and company contributions, prescription benefits, dental and vision, and virtual care and mental health support. Company-paid wellness programs and income protection (short- and long-term disability, life and accident) further strengthen core coverage.
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Parental & Family Support — Family-focused programs include fertility support, adoption assistance, and paid parental leave, complemented by counseling and resource services. These offerings are positioned as supportive of employee well-being across different life stages.
Ecolab Insights
What We Do
A trusted partner at nearly three million customer locations, Ecolab (ECL) is the global leader in water, hygiene and infection prevention solutions and services. With annual sales of $12 billion and more than 44,000 associates, Ecolab delivers comprehensive solutions, data-driven insights and personalized service to advance food safety, maintain clean and safe environments, optimize water and energy use, and improve operational efficiencies and sustainability for customers in the food, healthcare, hospitality and industrial markets in more than 170 countries around the world. For more Ecolab news and information, visit www.ecolab.com, or follow us on twitter.com/ecolab, facebook.com/ecolab or instagram.com/ecolab_inc.
