Administrative Assistant

Department: Building Science

Lerch Bates is seeking a highly organized Administrative Coordinator to support our regional leadership team and office operations. This role works closely with regional management and technical teams to ensure smooth day-to-day operations, provide administrative and project support, coordinate office activities, and help maintain a professional experience for both employees and clients.

This position is ideal for someone who enjoys variety in their work, takes ownership of responsibilities, thrives in a fast-paced environment, and excels at balancing multiple priorities. The Administrative Coordinator serves as a key resource for office operations, project support, scheduling, communication, and administrative processes that help keep the business running efficiently.

About Lerch Bates:

Lerch Bates (LB) is a global technical consulting firm focused on improving how buildings perform for owners, designers, and the people who use them every day. For more than 75 years we’ve partnered on some of the world’s most complex and high-profile projects. Today we provide Total Building Performance expertise that integrates Building Science and Building Flow into a unified delivery model.

Our work spans design, construction, investigation, repair, rehabilitation, management, and modernization with one consistent goal: helping clients make confident, well-informed decisions in an increasingly complex built environment.

We are 100% employee-owned through our ESOP, which fosters an ownership mindset and accountability in everything we do. At Lerch Bates, your expertise matters, your voice carries weight, and your work directly contributes to our shared success as OneLB. 

What You’ll Do:

The duties listed below are intended only as illustrations of the various types of work that may be performed in this position. They are not intended to prescribe or restrict the assignments that management may make.

Administrative & Office Support

• Provide day-to-day administrative support to regional leadership and project teams
• Manage calendars, meetings, appointments, and office coordination activities
• Prepare, edit, format, and distribute business documents, reports, presentations, and correspondence
• Support project and client deliverables through document preparation, organization, and quality review
• Coordinate travel arrangements, meeting logistics, conference room scheduling, and team events
• Assist with onboarding preparation and new hire setup activities

Office Operations

• Maintain organized and professional office, conference room, and common areas
• Monitor and order office supplies, kitchen inventory, and operational materials
• Coordinate office vendors, equipment maintenance, shipping, and facility-related needs
• Receive and distribute incoming mail and prepare outgoing shipments
• Support fleet and equipment tracking activities in coordination with internal teams

Client & Team Support

• Serve as a welcoming first point of contact for visitors, clients, and vendors
• Coordinate client meetings, lunches, and office events as requested
• Support communication between leadership, project teams, and external stakeholders
• Assist with project documentation, filing, records management, and administrative workflows

Team Collaboration

• Support special projects and cross-functional initiatives as assigned
• Contribute to process improvements that increase efficiency and organization
• Maintain confidentiality while handling sensitive business information
• Adapt to changing priorities while delivering high-quality work and customer service

What You’ll Bring:

• High school diploma or equivalent required; Associate's or Bachelor's degree preferred
• 2+ years of administrative, office coordination, executive support, or related experience
• Strong proficiency with Microsoft Office, including Outlook, Word, PowerPoint, and Excel
• Experience supporting multiple priorities and stakeholders in a professional office environment
• Excellent verbal and written communication skills
• Strong organizational, planning, and time-management abilities
• Exceptional attention to detail and accuracy
• Ability to maintain confidentiality and exercise sound judgment
• Strong customer service and interpersonal skills
• Ability to work independently while collaborating effectively with a team
• Experience with Bluebeam or similar document management software is a plus

Why Work with Lerch Bates?

• Competitive compensation
• Health, dental, and vision insurance
• Paid time off (starting at 17 days annually)
• 9 paid holidays
• 401(k) with employer match
• Employee Stock Ownership Program (ESOP)
• Paid parental leave
• Professional development and tuition reimbursement
• Performance-based incentives and bonuses
• Employee assistance and wellness programs

Be more than just an employee…

Lerch Bates is 100% employee-owned! Our employee-owners bring a distinct “we own what we do” brand of technical consulting to every project and partnership. When you work with us, you join a company with an ownership mindset. Expect responsibility, service, and performance in everything we do. So, what does that mean for you? After a certain service time, you are eligible for stock ownership, which essentially works as an additional wealth accumulation and/or retirement account! 

Core Values

Ownership • Community • Integrity • Respect • Optimism

Working Environment:

This position is primarily performed in a professional office environment and requires regular interaction with employees, clients, vendors, and visitors. The role involves supporting daily office operations, coordinating administrative activities, and managing multiple priorities in a fast-paced setting.

Physical Demands:

While performing the duties of this position, an employee is regularly required to sit; talk or hear, in meetings, in person and by telephone; use hands to finger, handle, feel or operate standard office equipment; and reach with hands and arms. An employee is regularly required to walk and stand.

Mental Demands:

While performing the duties of this position, an employee is are regularly required to use written and oral communication skills; read and interpret complex data, information and documents; analyze and solve problems; use math and mathematical reasoning; observe and interpret people and situations; learn and apply new skills and information rapidly; perform highly detailed work on multiple, concurrent tasks with frequently changing deadlines and interruptions; and interact with LB Executives, Project Managers and Administrative Assistants as well as clients, members of governmental agencies, professional and community organizations and committees, the media and the public

Employment is contingent upon the successful completion of a pre-employment background check and drug test. The drug test includes screening for marijuana, regardless of state or local laws permitting its use. A conditional offer of employment will be rescinded if a candidate fails either the background check or the drug test. This requirement is mandated by federal regulations applicable to our government contracting obligations.

We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, marital status, or any other characteristic protected by law.