The Receptionist / Administrative Assistant provides administrative and operational support for both the corporate office and property management department. This position serves as the first point of contact for visitors, tenants, agents, and vendors while assisting with daily office operations, leasing support, and general administrative functions.
Essential Duties and Responsibilities
- Greet and assist visitors, clients, agents, and vendors in a professional manner
- Answer, screen, and direct incoming phone calls and emails
- Manage room calendars, appointments,
- Order, maintain, and track office and corporate and property management supplies
- Prepare correspondence, mailings, and stuff envelopes as needed
- Process and run lease applications and assist with leasing documentation
- Communicate with agents, tenants, vendors, and homeowners regarding routine matters
- Maintain organized property and corporate files, both electronic and paper
- Make copies, scan documents, and assist with record retention and file management
- Assist with owner, tenant communications, notices, and follow-up calls
- Support daily property management operations and administrative projects
- Assist with data entry, reporting, and other clerical duties as assigned
- Maintain confidentiality of company and client information
Qualifications
- High school diploma or equivalent required
- Previous receptionist, administrative, real estate or property management experience preferred
- Strong verbal and written communication skills
- Proficient in Microsoft Office Suite, including Outlook, Word, and Excel
- Strong organizational skills and attention to detail
- Ability to multitask and work in a fast-paced environment
- Professional demeanor and customer service skills
Physical Requirements
- Ability to sit, stand, and work at a computer for extended periods
- Ability to lift and carry office supplies and files as needed
Work Environment
This position operates in a professional corporate and property management office environment with regular interaction with staff and agents.
We offer a full suite of benefits including Medical, Health Savings Account, Dental, Vision, Life Insurance, Paid Vacation (PTO), 401(k) with employer match, Flexible Spending Account, and Employee Assistance Program (EAP)
Equal Opportunity Employer
Equal Opportunity EmployerThis employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.
Skills Required
- High school diploma or equivalent
- Previous receptionist, administrative, real estate or property management experience
- Strong verbal and written communication skills
- Proficient in Microsoft Office Suite including Outlook, Word, and Excel
- Strong organizational skills and attention to detail
- Ability to multitask and work in a fast-paced environment
- Professional demeanor and customer service skills
- Ability to sit, stand, and work at a computer for extended periods
- Ability to lift and carry office supplies and files as needed
- Maintain confidentiality of company and client information
HomeServices of America Compensation & Benefits Highlights
The following summarizes recurring compensation and benefits themes identified from responses generated by popular LLMs to common candidate questions about HomeServices of America and has not been reviewed or approved by HomeServices of America.
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Healthcare Strength — Benefits packages commonly include medical, dental, and vision coverage, with corporate roles frequently advertising comprehensive options. Availability is described across multiple operating companies and postings.
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Retirement Support — A 401(k) program is repeatedly highlighted, often with an employer match noted in role descriptions. This indicates stable retirement offerings for many employee positions.
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Fair & Transparent Compensation — Pay is considered competitive for many corporate and some sales roles, with postings describing solid ranges and strong earning potential in certain functions. Commission-driven roles can reach high total compensation when production is strong.
HomeServices of America Insights
What We Do
HomeServices of America, Inc., based in Minneapolis, Minn., developed a strategy that integrates all the pieces of the real estate transaction puzzle including mortgage, title, escrow, insurance and relocation into a suite of home services that work together. Today, while our companies each operate autonomously, they share the unifying priority of delivering an exceptional experience to customers throughout the home buying transaction process. As the parent organization, we support our companies with technological innovation, operational excellence together with operational, legal and financial expertise to stay relevant throughout the home buying and home selling process. Through its affiliate companies, HomeServices of America is the second-largest homeownership service provider in the United States. Owned by Berkshire Hathaway Energy, an affiliate of Berkshire Hathaway Inc., HomeServices’ operating companies offer integrated real estate services, including brokerage services, mortgage originations, title and closing services, property and casualty insurance, home warranties and other homeownership services. HomeServices Relocation, LLC is the full-service relocation arm of HomeServices of America which provides every aspect of domestic and international relocation to corporations around the world.
