The Role
Provide front-of-house and high-level administrative support to an 8-person senior executive team. Manage complex calendars and meetings, coordinate travel and expenses, maintain office/facilities and databases with confidentiality, support company events and safety committee, take minutes, and complete special projects and ad hoc tasks.
Summary Generated by Built In
Sunrise Farms is a group of companies with primary focus in the poultry industry.
From our hatcheries to our “ready to eat” state of the art cooking facilities we service customers in the retail, food service and industrial sectors. We are proud of our support of the Canadian farm as well as our investment in the latest equipment and technologies at our facilities across Canada. Our test kitchens have the most current cooking equipment replicating that used in commercial establishments, to facilitate precision testing. This way you know the product you receive will perform to your expectations. We are proud of our long-standing partnerships with family-owned Canadian chicken farmers to produce high quality products.
We are seeking a skilled and professional Administrative Assistant to serve as a key front-of-house contact and provide high-level administrative support to our Senior Executive Team (8 leaders). This front-facing role is responsible for delivering exceptional service to internal and external stakeholders while coordinating daily office operations.
Responsibilities:
Travel Booking & Executive Support:
- Utilizing financial prudence, plan, recommend and secure complex travel arrangements for the entire company including flight, hotel and rental vehicles
- Prepare and submit detailed expense reports, including visa reconciliations
- Act as a virtual assistant and perform other duties as required
- Undertake special projects and ad hoc responsibilities as assigned, in support of organizational priorities
Office and Facilities Management:
- Serve as the point of contact for general communications, screening phone calls, emails, mail, and visitors; route and resolve information requests
- Maintain front of house (office/kitchen supplies, general equipment, maintenance and service coordination, upkeep of common spaces and supply cupboards, arranging couriers)
- Participate in executing company events (i.e.. Holiday luncheon, winter gala, Board Meetings, small conferences and/or workshops etc.)
- Participate as an active member of the on-site Occupational Health and Safety Committee
Calendar & Meeting Coordination:
- Manage complex and constantly changing calendars
- Coordinate virtual and in-person meetings, taking and maintaining accurate and comprehensive minutes
- Participate in meetings and learning events, engage in team initiatives and projects, and provide short-term support for colleagues
Database Maintenance:
- Manage various databases and records while maintaining strict confidentiality
Skills and Experience:
- 2+ years’ experience providing administrative support, preferably in fast paced environment
- Proficiency in MS Office, including word processing (Word), spreadsheets (Excel), presentations (Power Point), collaboration (Teams), Flowcharts (Visio)
- Experience in securing travel arrangements is preferred
- Strong verbal and written communication skills
- Excellent organizational and time management skills, with a strong ability to ensure the accuracy of detailed information
- Strong critical thinking skills are imperative
- Comfortable with routinely shifting demands
Qualifications:
- Diploma or graduate degree in office administration is an asset
#INDLP
#LI-IG1
At Sunrise Farms we are proud to be an equal-opportunity employer. All qualified individuals, regardless of race, color, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or any other identifying characteristic are encouraged to apply.
Please note that the expected new hire salary range provided is derived from a group of like roles within Sunrise Farms. The final offer amount for this role will be dependent on geographical region, applicable experience, and skillset of the candidate.
Skills Required
- 2+ years experience providing administrative support, preferably in fast paced environment
- Proficiency in Microsoft Word
- Proficiency in Microsoft Excel
- Proficiency in Microsoft PowerPoint
- Proficiency in Microsoft Teams
- Proficiency in Microsoft Visio
- Experience securing travel arrangements
- Strong verbal and written communication skills
- Excellent organizational and time management skills with attention to detail
- Strong critical thinking skills
- Comfortable with routinely shifting demands
- Diploma or graduate degree in office administration
- Ability to manage databases and maintain strict confidentiality
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The Company
What We Do
Sunrise Farms is a group of companies with primary focus in the poultry industry including: hatchery operations; poultry farming; primary processing; further processing; and distribution of food across Canada. From the humble beginnings of one small processing facility in Surrey, British Columbia in 1983, we have since grown to serve a wide range of customers, both domestically and internationally. Our Canadian family owned and operated businesses produce quality food products from processing plants located in British Columbia, Alberta, Manitoba and Ontario. Included in our businesses are: - Sunrise Poultry Processors Ltd. - produces fresh and frozen poultry protein - Grand River Foods Ltd. - produces ready to eat food products
