The Role
The administrative assistant is responsible for coordinating seminars, managing daily operations, training staff, and overseeing office procedures. Duties include data entry, customer service, and maintaining filing systems.
Summary Generated by Built In
Job details
- LocationBOX 399Boyle, ABT0A 0M0
- Salary25.50 hourly / 35 hours per Week
- Terms of employmentPermanent employmentFull time
- Day
- Start dateStarts as soon as possible
- vacancies1 vacancy
- Verified
- SourceJob Bank #2877575
Overview
Languages
English
- Secondary (high) school graduation certificate
- or equivalent experience
1 year to less than 2 years
Responsibilities
Tasks
Tasks
- Arrange and co-ordinate seminars, conferences, etc.
- Coordinate the flow of information within the team
- Direct and control daily operations
- Evaluate daily operations
- Open and distribute mail and other materials
- Plan and organize daily operations
- Train staff
- Establish and implement policies and procedures
- Assign, co-ordinate and review projects and programs
- Record and prepare minutes of meetings, seminars and conferences
- Determine and establish office procedures and routines
- Plan, develop and implement recruitment strategies
- Schedule and confirm appointments
- Manage training and development strategies
- Answer telephone and relay telephone calls and messages
- Answer electronic enquiries
- Compile data, statistics and other information
- Oversee the preparation of reports
- Order office supplies and maintain inventory
- Plan, organize, direct, control and evaluate daily operations
- Arrange travel, related itineraries and make reservations
- Open and distribute regular and electronic incoming mail and other material and co-ordinate the flow of information
- Set up and maintain manual and computerized information filing systems
- Type and proofread correspondence, forms and other documents
- Perform data entry
- Provide customer service
- Maintain and manage digital database
- 1 to 2 people
Experience and specialization
Computer and technology knowledge
Computer and technology knowledge
- MS Office
- Correspondence
- Business process management
Additional information
Security and safety
Security and safety
- Criminal record check
- Ability to work independently
- Fast-paced environment
- Work under pressure
- Tight deadlines
- Attention to detail
- Repetitive tasks
- Ability to multitask
- Excellent oral communication
- Excellent written communication
- Flexibility
- Judgement
- Organized
- Team player
- Accurate
- Client focus
- Reliability
- Time management
- Adaptability
- Accountability
- Dependability
- Due diligence
- Quick learner
Employment groups Help - Employment groups
This employer promotes equal employment opportunities for all job applicants, including those self-identifying as a member of these groups:
Who can apply to this job?
The employer accepts applications from:
- Canadian citizens and permanent or temporary residents of Canada.
- Other candidates with or without a valid Canadian work permit.
How to apply
Direct Apply
How-to-apply instructions
Direct Apply
By applying directly on Job Bank (Direct Apply)
How-to-apply instructions
Here is what you must include in your application:
- Cover letter
Skills Required
- Secondary (high) school graduation certificate
- 1 year to less than 2 years of experience
- Criminal record check
Am I A Good Fit?
Get Personalized Job Insights.
Our AI-powered fit analysis compares your resume with a job listing so you know if your skills & experience align.
Success! Refresh the page to see how your skills align with this role.
The Company
What We Do
Ajoc International is an immigration consultancy based in Alberta, Canada, offering services in immigration, travel, and insurance. They specialize in providing advice and representation for Canadian immigration and citizenship.
