Administrative Assistant

About this opportunity:

Cenovus is seeking an Administrative Assistant for our Toledo refinery. This person plays a vital role in supporting the daily operations of the refinery by delivering high-quality administrative and organizational support. This position acts as a central point of coordination for office activities, employee services, and site-wide initiatives, enabling teams and leaders to operate efficiently and effectively. Through proactive communication, attention to detail, and strong organizational skills, the Administrative Assistant helps ensure seamless execution of administrative processes and contributes to the overall productivity and success of the site.

Interested in working in Toledo? Learn more!

What you’ll do:

• Provide comprehensive administrative assistance to departmental staff, including but not limited to: document preparation, copying, laminating, shredding, data entry, and spreadsheet management.

• Schedule and coordinate internal and external meetings, conferences, and team events as needed.

• Coordinate business travel logistics, including transportation and lodging, in compliance with company travel policies.

• Coordinate departmental supply orders, including office supplies, business cards, copier needs, and specialty promotional items.

• Partner with HR and department leaders to facilitate onboarding and offboarding processes, ensuring timely completion of checklists and provisioning of equipment and apparel (e.g., IT tablets, FRC).

• Oversee and manage the site FRC (Flame-Resistant Clothing) program which includes inventory control and stock management, ordering garments and supplies, tracking items for employee exit, billing and location updates, coordinating drop off locations.

Who you are:

• Legally authorized to work in the US.

• 2+ years of relevant administrative experience with high proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint), SharePoint, and other enterprise systems.

• High School diploma or equivalent required, associate’s degree or administrative certification an asset.

We acknowledge the value of transferrable skills and may consider equivalent combinations of experience and education should you not meet a specific requirement.

Note: The application deadline for this position is 11:59 PM MT MAY 17TH, 2026.

Cenovus was ranked one of Canada’s Best Employers in 2025. We’re committed to being an employer of choice in our industry by offering a competitive total rewards package and employee programs and rewarding career development opportunities. Learn more.  

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If you require accessibility assistance to complete the on-line application or otherwise apply for an open position with Cenovus, its subsidiaries and affiliates, please email [email protected].

Who we are:

Cenovus is an integrated energy company headquartered in Calgary. We’re committed to maximizing value by developing our assets in a safe, responsible and cost-efficient manner.

We operate in Canada, the United States and the Asia Pacific region. Our downstream operations include upgrading, refining and marketing operations in Canada and the United States. We are currently the largest refiner in Ohio and transport products from our refineries in Lima and Toledo, Ohio and Superior, Wisconsin via pipelines, rail cars and trucks to customers throughout the United States.

Other operations include oil sands projects in northern Alberta, thermal and conventional crude oil and natural gas projects across Western Canada, crude oil production offshore Newfoundland and Labrador and natural gas and liquids production offshore China and Indonesia.

Find Cenovus on LinkedIn, Facebook and Instagram. 

The Cenovus experience

Total rewards

We’re committed to being an employer of choice through competitive compensation and our comprehensive total rewards package, including:

• Generous paid vacation

• Annual bonus

• Retirement savings plan matching

• Long-term incentives*

• Medical & dental coverage

• Life insurance

• Disability benefits

• Employee assistance program

• Virtual healthcare coverage

• Generous leave of absence programs

• Fitness membership reimbursement

*Eligibility for Total Rewards varies by position. This role may not be eligible for all Total Rewards offerings.

Our development philosophy

We foster a culture of continuous learning and development to support employees as they build meaningful careers. We offer a variety of employee development initiatives, including:

• Internal course offerings

• Education assistance for additional development

• Opportunities to work on special projects

• Leadership development programs for emerging and established leaders

We actively promote internal job movement, recognizing the value of gaining new perspectives, building connections across teams, and applying expertise in new ways. As a fully integrated energy company, we believe that sharing knowledge across our business and operations creates stronger outcomes—for employees and for the company as a whole.

Our culture

• Our purpose: We energize the world to make people’s lives better.

• Our values:

  • Protect what matters

  • Do it right

  • Make it better

  • Do it together

• Cenovus Cares: We believe in the power of purpose-driven work. Our Employee Giving and Volunteering Program, Cenovus Cares, connects our people to our purpose, inspiring action and elevating impact year-round.

  • Support causes you care about with volunteer opportunities in and outside of work.

  • Earn donation grants while volunteering (up to $1,000 per event).

  • Receive donation matching up to $25,000 annually.

• Staff resource groups: We have various staff resource groups to help ensure our people feel a sense of belonging and can grow and do their best work. These voluntary groups are employee-led and all groups are open to all staff in all locations.

Equal opportunity employer

We believe a workplace where everyone has merit-based opportunities to grow, achieve career aspirations and feel a sense of belonging benefits our people, our company and the regions where we live and work. We embrace and encourage different perspectives and approaches, which help us make better business decisions. We believe that through this approach, we can solve challenges, seize opportunities and unlock innovative solutions.

To achieve an unbiased and respectful workplace, individuals are evaluated based on qualifications, merit and abilities, and we encourage applications from all qualified candidates. We also acknowledge the value of transferrable skills and may consider equivalent combinations of experience and education should you not meet a specific requirement.

For more information about working at Cenovus, visit cenovus.com.

The requirements of this posting may be modified to support business needs. Title and compensation administration will be based on the skills and capabilities of the successful incumbent.

Interested in this opportunity? Click the Apply link.

If you are a CURRENT EMPLOYEE, please apply by going to our Internal Career Site.