Administrative Assistant

Launch your hospitality career at Hilton Club The Quin New York, where culture, theater, and opportunity come together in the heart of Manhattan.  Located just two blocks from Central Park and steps from Carnegie Hall, our property offers an exceptional setting for both guests and team members. With 208 beautifully appointed rooms, The Quin provides an inspiring environment for those looking to grow within the hospitality industry.  We invite you to become part of our service‑driven team, where we work each day to help our owners, members, and guests create unforgettable vacation memories. As part of Hilton Grand Vacations, you’ll also have the opportunity to develop your skills, advance your career, and thrive within a supportive and dynamic workplace.

Pay: $32.69- $36.53 hourly

Here’s why you will love It here: 

• Excellent health care options, including medical, dental, and vision 
• Recognition Programs and Rewards 
• Travel Discounts Program 
• Outstanding Paid Vacation Program and Paid Sick Days 
• Employee Assistance Program that supports your physical and mental wellbeing 
• 401(k) program with company match 
• Tuition reimbursement programs 
• Employee Stock purchase program 
• Numerous learning and advancement opportunities 
• And more! 

The Administrative Assistant is responsible for providing administrative support to a department. This job performs the job assigned complying with Company policies and procedures, business code of ethics, FLSA regulations, and all applicable laws, as well as ensuring confidentiality, reliability, quality, and productivity. 

• Answer and direct phone calls
• Organize and schedule meetings and appointments
• Maintain contact lists
• Produce and distribute correspondence memos, letters, faxes and forms
• Assist in the preparation of regularly scheduled reports
• Prepare and file property registration documents
• Develop and maintain a filing system
• Order office supplies and amenity items
• Submit and reconcile expense reports
• Assist with property team member events and lunches and recognition
• Manager team member name tags and business cards
• Develop and oversee VIP amenities
• Administer property Safety and Security documentation, including brief trainings, monthly safety meetings and maintaining and uploading of document
• Provide general support to visitors

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status or disability status.

We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.

To fulfill this role successfully, you’ll need to possess the following minimum qualifications and experience:

• High School Diploma or equivalent. College education is preferred
• 2 to 3 years of prior experience performing general departmental wide administrative support activities to multiple individuals including management
• Good organizational skills as well as the ability to multi-task. 
• Good verbal and written communication skills. 
• Clerical administrative support activities, such as data entry, filing, recordkeeping, scheduling, etc.  Ability to operate and troubleshoot issues with standard office and computer equipment. 
• Highly proficient with MS Office applications including Word, Excel, Power Point and Internet Explorer. 
• Basic accounting skills preferred
• Independent, self-starter with strong analysis capabilities. 
• Strong interpersonal relationship and communication skills to effectively communicate with senior management, departmental associates, resort personnel, vendors, co-workers and other agencies. 
• Must be a team player. 
• Must be detail oriented. Must understand the importance of confidentiality of highly sensitive information, able to prioritize and have a sense of urgency to meet deadlines