Administrative Assistant

A positive future for every child!

Southwest Human Development is Arizona’s largest nonprofit dedicated to early childhood development. The first five years of life are the most critical in a child’s development. At Southwest Human Development, our services improve lives and help families by supporting young children and their caregivers during this important time. We offer over 40 programs and services to more than 140,000 children.

Your skills, experience, and passion are needed at one of the nation’s largest nonprofits dedicated to early childhood development. Join our team and experience a long-term career that brings joy and satisfaction in knowing you make a difference. 

Why choose us?

• You will be rewarded with benefits, including day one zero contribution health plan options, wellness programming, and generous paid time off.
• You will benefit from high-quality paid training to promote professional growth and development.
• You will enjoy a supportive and collaborative work environment.

Job Title: Administrative Assistant

This role provides essential administrative support to ensure the smooth operation of the Quality First Coaching and Incentives program. Key responsibilities include coordinating purchasing activities, maintaining accurate records and data entry, and facilitating communication with vendors, staff, and community partners. The ideal candidate is organized, detail-oriented, and committed to supporting high-quality program delivery.

Qualifications

• High School diploma / GED 
• Post-secondary education preferred
• Two (2) years of experience in an administrative role
• Excellent communication and time management skills
• Proficiency in Microsoft Office applications
• Familiar with software platforms such as Abode and DocuSign
• Previous experience with data entry and use of databases
• Experience in balancing competing needs by prioritizing and responding to multiple tasks in an organized manner
• Prior experience working with Microsoft Dynamics 365 preferred
• Valid Arizona Fingerprint Clearance Card - OR - must qualify for a valid Arizona Level One Fingerprint Clearance Card
• DES Criminal Affadavit Required
• AZ DHS Criminal History Affidavit Required
• FPC DPS Verification Required 

SWHD takes the health and safety of our employees and the communities we serve very seriously. We strongly believe vaccination is a critical safety measure to protect each of us and the communities we serve. COVID vaccinations have proven to be highly effective at protecting people from getting COVID-19 or from getting severely ill from it.

Learn more!

Our core values embody Southwest Human Development’s commitment to services that uplift the lives of children, families and other care providers, and the communities in which they live. These values are intended to guide the professional development, ethical conduct, and skilled practice of all our staff, whatever their specific role within the agency. All staff are valued as making essential contributions to strengthening the foundation that Arizona’s children need for a great start in life. Learn more about our values and benefits here.

Qualifications Education Required High School or better. Preferred Some college or better. Experience Required Experience in balancing competing needs by prioritizing and responding to multiple tasks in an organized manner Previous experience with data entry and use of databases Familiar with software platforms such as Abode and DocuSign Proficiency in Microsoft Office applications Excellent communication and time management skills Experience in an administrative role Preferred Prior experience working with Microsoft Dynamics 365 preferred Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
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